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TO:
ALL
JUDGES OF THE COURT OF TAX APPEALS, COURTS OF FIRST INSTANCE, CIRCUIT
CRIMINAL
COURTS, JUVENILE AND DOMESTIC RELATIONS COURTS, COURTS OF AGRARIAN
RELATIONS,
CITY AND MUNICIPAL COURTS AND ALL CLERKS OF COURT.
SUBJECT: RULES TO BE FOLLOWED IN THE DISPOSAL AND/OR DESTRUCTION OF COURT RECORDS, PAPERS AND EXHIBITS. In the interest of the administration of justice and in order to establish a uniform procedure in the disposal or destruction of records, papers and exhibits pertaining to Court cases which have long been terminated, the following guidelines are hereby adopted for the guidance of all concerned: [2] Such notice should likewise be posted for two (2) weeks in three (3) public places, such as the provincial capitol, the city or municipal hall, the public market and the court house; [3] Such court records, papers and exhibits to be disposed of and/or destroyed should pertain to cases already terminated for at least twenty (20) years; [4] Any party or counsel of record interested in withdrawing any record or exhibit intended to be disposed of and/or destroyed may file the corresponding motion for such purpose before the scheduled date of disposal and/or destruction; [5] The destruction shall be carried out nor earlier than one (1) month from and after the date of the last publication, which shall be done by burning said records, papers and exhibits, or by some other practicable manner, in the presence of the Executive Judge and the Provincial/City Fiscal or their duly authorized representatives. March 30,
1977.
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