SUBJECT : CONDUCT OF PHYSICAL INVENTORY. 
 
For purposes of updating our records of property accountabilities and to determine existing conditions of office equipment, furniture, books and other properties supplied by the Department of Justice when it had administrative supervision over lower courts or before 17 January 1973, and by the Supreme Court thereafter, all Clerks of Court, Branch Clerks of Court, Officers-in-Charge and all accountable officers of the Regional Trial Court, Metropolitan Trial Court, Municipal Trial Court in Cities, Municipal Trial Court, Municipal Circuit Trial Court, Shari'a District Court, Shari'a Circuit Court, Court Libraries and Maintenance Officers of the Halls of Justice, are hereby directed to conduct physical inventory of said properties assigned to their respective branches, offices and libraries as of 30 September 1996 and as of 31 December of every year thereafter. However, not included in this year’s inventory reports are equipment, furniture and other properties issued by the Department of Justice to branches and offices in the Halls of Justice not covered by any formal turn-over. The conduct of inventory must be witnessed by a representative of the nearest Commission on Audit Office. 

The result of such inventory should be accomplished in the attached Inventory Report form, accomplished in triplicate, and must be duly verified and attested by the representative of the Commission on Audit. 

In the preparation of the inventory reports, the condition of each piece of property should be duly indicated under the heading of the "Remarks" column of the prescribed form. 

All Executive and Presiding Judges shall supervise the proper implementation of this directive within their respective jurisdiction to insure the prompt accomplishment and submission to the Property Division, Supreme Court, Manila, for compilation into a consolidated Inventory Report. The aforementioned officials required to submit such reports within thirty [30] working days from receipt of this Administrative Circular and on or before 30 January of every succeeding year.