ADMINISTRATIVE
CIRCULAR NO. 4-95
TO: ALL
JUDGES
OF THE COURT OF TAX APPEALS, REGIONAL TRIAL COURTS, METROPOLITAN TRIAL
COURTS, MUNICIPAL TRIAL COURTS IN CITIES, MUNICIPAL TRIAL COURTS,
MUNICIPAL
CIRCUIT TRIAL COURTS, SHARI’A DISTRICT COURTS AND SHARI’A CIRCUIT
COURTS,
AND THE CLERKS OF COURT/BRANCH CLERKS OF COURT OF SAID COURTS
SUBJECT:
RULES,
GUIDELINES AND INSTRUCTIONS FOR ACCOMPLISHING MONTHLY REPORT OF CASES
[SC
FORM NO. 1 REVISED JANUARY 1995].
This Court, in
Administrative
Circular No. 8-93 dated 21 June 1993, directed all lower court judges
and
clerks of court/branch clerks of court to submit Quarterly Report of
Casesin lieu of the Monthly Report of Cases. In the Circular,
judges and
clerks of court were required to accomplish in full SC Form No. 1
[Rev.]
giving particular attention to five enumerated items, one of which was
Item V re number of cases archived during the quarter.cralaw:red
For a more
effective
administrative supervision of lower courts, there is a need to have
timely
and accurate reports, and in order to facilitate the processing thereof
monthly reporting of pending cases is restored effective January 1995.cralaw:red
In the
preparation
of the reports, the following rules, guidelines and instructions are
required
to be strictly observed:chanrobles virtual law library
I. RULES
[1] SC
Form No.
1 (Monthly Report of Cases [Rev. January 1995]) shall be the official
form
for the use of the lower courts in the submission of their monthly
statistical
reports of cases.
[2] The
Monthly Reports
[SC Form No. 1, Rev. January 1995] must be accomplished by the clerk of
court/branch clerk of court concerned and certified correct by his
presiding
judge at the end of each month, the original copy of which shall be
filed
with or sent by registered special delivery mail to the Supreme Court
on
or before the fifteenth [15th] calendar day of the succeeding month
addressed
to:chanroblesvirtuallawlibrary
THE CHIEF
STATISTICS
DIVISION
OFFICE OF THE
COURT
ADMINISTRATOR
SUPREME COURT
OF
THE PHILIPPINES
MANILA
[3] Failure to
submit
these Monthly Reports as required in the preceding paragraph shall
warrant
the withholding of the salaries of those concerned without prejudice to
whatever administrative sanction the Court may impose on them. Mere
submission
of proof of mailing does not relieve the sender of the obligation to
comply
with the submission of the required report.
[4] In case
of loss
of these Monthly Reports while in transit and/or upon notice thereof, a
certified true copy of the lost report shall be forwarded immediately
to
the Supreme Court.cralaw:red
[5]
Submission of
these Monthly Reports is a requirement separate and distinct from other
reports that are or may be required by this Court.cralaw:red
[6] The
Monthly Reports
for the months of January and February 1995 shall be submitted during
the
first fifteen (15) days of March a995, and thereafter, during the first
fifteen (15) days of the succeeding months to which the reports
correspond.cralaw:red II. GUIDELINES
AND INSTRUCTIONS
[1]
Indicate with
a capital letter "X" the appropriate court submitting the report.
[2]
Indicate the
month and year for which the report is being prepared and submitted.cralaw:red
[3]
Indicate the
station, province, branch and judicial region of the court submitting
the
report.cralaw:red
[4] Fill in
Columns
(1) to (8) of Item I and indicate the total thereof in Column (9) to
show
the TOTAL NUMBER OF PENDING CASES AT THE BEGINNING OF THE MONTH.cralaw:red
Note:
All
entries under columns (1-2-A), (1-2-B),(1-2-C) and (1-2-D) form part of
the entries under Column (1) or (2) and should be excluded in
determining
the TOTALs under Column (9).cralaw:red
[5]
Case
Inflow. – This refers to the movement of cases as filed in the
docket,
revived/reopened, or received from other sala/courts, in a specific
court
if it is a single sala court or in a specific sala if it is a multiple
sala court.
(a) Fill
in Columns
(1) to (8) of Item II and indicate the total thereof in Column (9) to
show
the total number of cases added during the month. This figure
represents
the sum of all the statistical entries made in Items II-A, II-B and
II-C.
(b) Fill in
Columns
(1) to (8) of Items II-A, II-B and II-C and indicate the total thereof
in Column (9). The sum of all the figures in the three Items under each
column should tally with the total number of cases added during the
month
appearing in Item II.
[6] Case
Outflow. - This refers to the movement of cases disposed of in the
docket, cases
transferred to other salas/courts, or cases wherein the proceedings are
temporarily set aside in a specific court if it is a single sala court
and/or a specific sala if it is a multiple sala court.
(a) Fill
in Columns
(1) to (8) of Item III and indicate the total thereof in Column (9) to
show the total number of cases deducted during the month. This figure
represents
the sum of all statistical entries in Items III-A, III-B, III-C and
III-D.
Item III-A is the total of the entries in Items III-A-1 and III-A-2.
(b) Fill in
Columns
(1) to (8) of Item III-A, III-B, III-C and III-D and indicate the total
number of cases of each Item in the corresponding boxes under Column
(9).
The sum total of all the figures in the four Items under each column
should
tally with the total number of cases deducted during the month
appearing
in Item III.cralaw:red
[7] Fill in
Columns
(1) to (8) of Item IV and indicate the total in Column (9) to show the
TOTAL NUMBER OF PENDING CASES AT THE END OF THE MONTH. This figure is
the
balance obtained after subtracting the figures appearing in the TOTAL
box
of Item III from the sum of the figures appearing in the TOTAL boxes of
Item I and II
[8] Aging
of
Cases. – This refers to the period the case has been pending in the
court from the time of filing in a specific court if it is a single
sala
court, or from the date of raffling to a specific court if it is a
multiple
sala court, to the date the Monthly Report of Cases is prepared.
Fill in
Item X by
indicating the number of cases corresponding to the period these cases
have been pending.cralaw:red
[9] Items
V, VI,
VII, VIII, IX, X, XI, XII and XIII are all self-explanatory. The total
pending cases under Item X should tally with the entry in Item IV,
Column
(9).cralaw:red
[10] The
Monthly
Reports must be signed by the clerk of court/branch clerk of court and
duly certified correct by the presiding judge. The judge thus
certifying
must indicate whether he is the regular or acting presiding judge.cralaw:red Strict
compliance herewithi
is enjoined.
16 January
1995.
[Sgd.]
ANDRES
R. NARVASAChief
Justice |
