CIRCULAR NO. 7-92
REGIONAL TRIAL COURTS, SHARI’A DISTRICT COURTS, METROPOLITAN TRIAL
MUNICIPAL TRIAL COURTS IN CITIES, MUNICIPAL TRIAL COURTS, MUNICIPAL
TRIAL COURTS AND SHARI’A CIRCUIT COURTS
IN THE ARCHIVING OF CASES.
the Court has been called to the lack of uniformity in the policies
by the individual judges with respect to the archiving of cases. There
are likewise reports of indiscriminate archiving of cases without
justifiable reason. The following guidelines are, therefore,
in the archiving of cases:chanroblesvirtuallawlibrary
case may be archived only if after the issuance of the warrant of
the accused remains at large for six (6) months from the delivery of
warrant to the proper peace officer. An order archiving the case shall
require the peace officer to explain why the accused was not
The Court shall issue an alias warrant if the original warrant of
is returned by the peace officer together with the report. A copy of
order archiving the case shall be furnished the complainant.
(b) The Court,
propio or upon motion of any party, may likewise archive a criminal
when proceedings therein are ordered suspended for an indefinite period
to be suffering from an unsound mental condition which effectively
him unable to fully understand the charge against him and to plead
or to undergo trial, and he has to be committed to a mental hospital;
prejudicial question in a civil action is invoked during the pendency
the criminal case unless the civil and the criminal cases are
order or incident in the criminal case is elevated to, and is pending
for an indefinite period before a higher court and a stay/suspension is
deemed appropriate in the interest of justice.cralaw
the Court may motu proprio or upon motion, order that a civil
be archived only in the following instances:chanroblesvirtuallawlibrary
are in the process of settlement, in which case the proceedings may be
suspended and the case archived for a period not exceeding ninety 
days. The case shall be included in the trial calendar on the day
following the lapse of the suspension period.
or restraining order is issued by a higher court directing the
of the proceedings in the trial court.
Judge shall motu proprio or upon motion of any party, order the
reinstatement/revival of an archived case and its withdrawal from the
whenever the same is ready for trial or further proceedings.
of Court shall submit to the Office of the Court Administrator a
list of archived cases not later than the first week of January of
this Administrative Circular is hereby enjoined.