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: ADMINISTRATIVE ORDERS
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ADMINISTRATIVE ORDER NO. 109
ADMINISTRATIVE ORDER NO. 109 -
CREATING THE OFFICE OF THE CHIEF OF STAFF AND RATIONALIZING THE SYSTEMS
AND ACCOUNTABILITIES IN THE LINE AND STAFF OFFICES IN THE OFFICE OF THE
PRESIDENT
WHEREAS, the Office of the President is the
seat of power of government in the country and the Office where
policies and decisions affecting the entire nation emanate;
WHEREAS, in view of the critical nature of the Office of the President,
there is a need to ensure that all internal policies, systems,
procedures and activities are coordinated and responsive to the
requirements of the Presidency to enable him to perform his functions
effectively;
WHEREAS, there is a need for a mechanism that will coordinate the
activities, operations, systems and processes directly affecting the
Presidency, to ensure the effective and efficient delivery of staff
support services to the President;
WHEREAS, Sec. 31, Chapter 10, Title III, Book III of Executive Order
No. 292, series of 1987, otherwise known as the "Administrative Code of
1987," provides the President continuing authority to reorganize his
Office.
NOW, THEREFORE, I, JOSEPH EJERCITO ESTRADA, President of the
Philippines, by virtue of the powers vested in me by law and the
Constitution, do hereby order the following:
Section 1. Creation of the Office of the Chief of
Staff . — There is hereby created in the Office of the President a
support staff called the Office of the Chief of Staff (OCS). It shall
assist the President in the management of his day-to-day activities and
requirements, and provide inputs in the President's decision-making. As
support staff to the President, the OCS shall have the primary function
of supervising and ensuring an efficient and responsive day-to-day
operational support to the Presidency to enable the President to focus
on more important national concerns. This includes:
1.
Managing the day-to-day schedule of the President. The OCS shall
determine and recommend to the President the activities which shall be
personally attended by the President. Relatedly, it shall coordinate
with all concerned offices and agencies and ensure adequate
preparation, both substantive and administrative, in the conduct of
presidential activities;
2. Providing
the President a strategic planning function;
3. Providing
coordination of the policy formulation process at the President's level;
4. Ensuring
the monitoring and evaluation of programs and projects being undertaken
by the Government; and
5. Providing
secretariat services to the Economic Coordinating Council and its
activities.
Sec. 2. Organizational Set-up and Staff
Complement. — The OCS shall be under the direct supervision of the
President. It shall be headed by the Chief of Staff, who will be a
Member of the Cabinet, who shall be assisted by three (3) Deputy Chiefs
of Staff.
The OCS shall directly supervise the Appointments Office, the Documents
Management Group and the Correspondence Office. The staff of these
offices shall provide technical and administrative support to the Chief
of Staff and the three (3) Deputy Chiefs of Staff.
Sec. 3. Attached Agency. — The Philippine
Institute for Development Studies (PIDS) shall be attached to the OCS
for policy and program coordination.
Sec. 4. Coordinating Mechanism in the Office of
the President. — The following Offices shall exercise their respective
mandates, as provided by law, and shall closely collaborate among
themselves to ensure the provision of effective and efficient support
to the President as well as the smooth operations of the Office of the
President:
1. The Executive Secretary shall continue to carry
out the functions as provided in Sec. 27, Chapter 9-B, Title III,
Book III of the Administrative Code of 1987, among others, which
include the following:
a.
Directly assist the President in the management of the affairs
pertaining to the Government of the Republic of the Philippines;
b. Implement
presidential directives, orders and decisions;
c. Exercise
supervision and control over the various units in the Office of the
President Proper and over the various agencies under the Office of the
President;
d. Exercise
primary authority to sign papers "By authority of the President",
attest executive orders and other presidential issuances;
e. Assist the
President in the performance of functions pertaining to legislation and
in the administration of special projects.
The Executive Secretary shall also continue to supervise the
Presidential Assistants, particularly the Presidential Assistants for
Regional Concerns.
2. The Chief of Staff shall perform the functions and
roles as provided in Section s 1 and 2 of this Administrative Order.
3. The Presidential Management Staff (PMS) shall
continue to serve as the government agency responsible to the President
for providing substantive staff assistance in the presidential exercise
of overall management of the development process, pursuant to Executive
Order No. 130, series of 1987, and related issuances.
To ensure close coordination, the PMS shall furnish the OCS copies of
the outputs submitted to the President. On a case-to-case basis, the
output of PMS shall be submitted to the President through the OCS.
Sec. 5. Funding Support. — The funds to support
the operations of the Office of the Chief of Staff shall be sourced
from the existing budget of the Office of the President.
Sec. 6. Repealing Clause. — All issuances, orders,
rules and regulations or parts thereof which are inconsistent with the
provisions of this Administrative Order are hereby repealed or modified
accordingly.
Sec. 7. Effectivity. — This Administrative Order
shall take effect immediately. pr
DONE in the City of Manila,
this 16th day of February, in the year of our Lord, Two Thousand.
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