The concern has been expressed by various sectors that despite circulars and other issuances of the Supreme Court, there remain variances in the application and implementation by the Executive Judges of the Regional Trial Courts of the provisions of Presidential Decree No. 1079 (Revising and Consolidating All Laws and Decrees Regulating the Publication of Judicial Notices. Advertisements for Public Biddings, Notices of Auction Sales and Other Similar Notices). To ensure uniform compliance with the said law and to protect the interests of the public, in general, and of the litigants, in particular, the following guidelines are set forth for all concerned:

I. Accreditation

SECTION 1. Scope of application. – These Guidelines apply only in cases where judicial or legal notices are to be published in newspapers or periodicals that are of general circulation in a particular province or city.

Publication of notices for national dissemination may be published in newspapers or periodicals with national circulation without need of accreditation.

SEC. 2. Requirement of accreditation. – Only accredited newspapers or periodicals may publish judicial or legal notices.

SEC. 3. Application for accreditation. – A verified application for accreditation may be filed with the office of the Executive Judge of the Regional Trial Court having administrative supervision over the courts whose orders are to be published.

(a) The application shall include complete and accurate information on the following:

(1) Title of the publication;

(2) Name of the publisher;

(3) Name of the editor-in-chief;

(4) Frequency of publication;

(5) Address, telephone number and fax machine number (if any), of the principal office;

(6) Total number of copies printed (as of the date of application for accreditation); and

(7) Month, date, and year of first issue.

(b) A newspaper or periodical has its principal office in the address registered with the Securities and Exchange Commission or with the Department of Trade and Industry.

(c) A newspaper or periodical which has its principal office in any of the cities or municipalities in a province may be accredited by any one or all of the Regional Trial Court Executive Judges in the province, provided that all requisites for accreditation are complied with.

A newspaper or periodical which has its principal office in any of the cities or municipalities in the National Capital Judicial Region may be accredited by any one or all of the Regional Trial Court Executive Judges therein, provided that it satisfies all the requirements for accreditation.

(d) The application for accreditation shall include statements on the following:

(1) That the applicant is duly registered as a newspaper or periodical;

(2) That the newspaper or periodical is edited, published and circulated in the province or city where accreditation is sought;

(3) That the newspaper or periodical has been regularly published for at least one (1) year before the date of the application of accreditation;

(4) That the newspaper or periodical is not participating in the raffle of legal and judicial notices in other provinces and/or cities;

(5) Whether or not the newspaper or periodical carries commercial display advertising. If the newspaper or periodical carries such advertising, the applicant should submit a copy of the publication’s current contract form showing its commercial display advertising rates; and

(6) That the newspaper or periodical does not merely reproduce or reprint news pages of other newspapers or periodicals within the region of the province or city of the Regional Trial Court involved.

(e) The application for accreditation shall be accompanied by the following:

(1) Three (3) sample copies of the newspaper’s or periodicals printed format for legal and judicial notices following the requisites prescribed by Section 4 of P.D. No. 1079, to wit:

(a) Font size – eight (8) points for the text or less, and not more than ten (10) points for the heading;

(b) Column width – more but not less than nine (9) ems: and

(c) Line spacing for text and heading – normal single-space.

(2) Copy of an issue of the newspaper containing commercial advertisement published in the last twelve (12) months;

(3) Certified true copy of a contract or insertion order or invoice describing the size and rate of the advertisement; and

(4) Certified true copy of a newspaper’s official receipt showing payments per contracted advertising rate.

SEC. 5. Non-compliance with requirements. – Any application for accreditation that fails to comply with any of the requirements prescribed by the preceding provisions shall be denied without further evaluation.

SEC. 6. Evaluation and approval of applications. – An application for accreditation shall be evaluated and approved by the Executive Judge of the Regional Trial Court having administrative supervision over the courts whose orders are to be published, taking into consideration the following criteria:

(a) The applicant is duly registered as a newspaper or periodical;

(b) The applicant must have its principal office in and must be of general circulation in the city and/or province where it seeks accreditation;

A newspaper or periodical is of general circulation if its is published for the dissemination of local news and general information (not for a limited interest group); its has a bona fide subscription list of paying subscribers; and it is published at regular intervals. (Fortune Motors (Phils.), Inc. vs. Metropolitan Bank and Trust Co., et al., G.R. No. 115068, November 28, 1996, 265 SCRA 72)

(c) The newspaper or periodical must have been regularly published for at least one (1) year before the date of the application; and, after accreditation, before the date of each and every raffle participated in by the accredited publication.

A newspaper or periodical is regularly published if it comes out with 365 or 2 issues for those issued daily or weekly, respectively.

(d) The newspaper or periodical must not merely reproduce or reprint news pages of other newspapers or periodicals within the region of the province or city of the Regional Trial Court involved.

SEC. 8. Period of validity of accreditation. – The accreditation shall be valid for a period of five (5) years from date of approval of the application for accreditation. During the five-year period, however, the accreditation may be suspended or revoked in accordance with section 16 of these Guidelines.

SEC. 9. Posting of names of accredited newspaper or publication. – The Executive Judge shall cause the posting of the names of the accredited newspaper or publication, the amount they charge per column inch and a sample of the maximum font and minimum column width prescribed by law in three (3) conspicuous places in the courthouse of Hall of Justice building.

II. Raffle

SEC. 10. Requirement of raffle. – All notices, announcements and advertisements subject hereof shall be distributed for publication to accredited newspapers or periodicals by raffle. No such notices, announcements and advertisements may be assigned for publication without being raffled

The raffle of judicial or legal notices for publication shall be included in the regular raffle of cases, provided that special raffles may be conducted for notices that need to be published before the regular raffle could be conducted.

The posting of judicial notices for publication, the raffle procedure and the publication of the results thereof shall be conducted in the same manner as the raffle of cases as provided in the Manual for Clerks of Court. All accredited newspapers or periodicals shall as much as possible be assigned an equal number of notices to publish but the same must be done thru raffle.

SEC. 11. Directive to the branch clerk of court. – Orders issued by judges in cases that require publication of any notice or notices shall include a directive to the Branch Clerk of Court instructing the latter to furnish the Office of the Clerk of Court with a copy of the order so that such notice may be published in accordance with the provisions of P.D. No. 1079.

SEC. 12. When raffle not necessary. – The distribution by raffle of notices, announcements and advertisements for publication shall be dispensed with in case there is only one accredited newspaper or periodical in a particular province, city or municipality.
 

III. Rates of Publication

SEC. 13. Rates of publication charges. – Newspapers or periodicals whose regular commercial rates are lower than ten (10) pesos per column inch shall not charge below ten (10) pesos per column inch of the notices, announcements and advertisements. In case of newspapers or periodicals that do not carry commercial display advertising, the rate for the publication of notices, announcements and advertisements shall be fixed at ten (10) pesos per column inch. Newspapers or periodicals may only charge more than ten (10) pesos up to eighty (80%) percent of their regular commercial display advertising rates when there is proper and adequate proof that the rate claimed is the regular commercial advertising rate.

SEC. 14. Determination of rates of publication charges. – The executive Judge shall determine the allowable rates as mentioned in the preceding Section, using as basis the contracts and proofs of payment submitted by the publishers.

IV. Font Sizes and Column Width

SEC. 15. Samples of font sizes and column width. – The Office of the Court Administrator shall issue the appropriate order indicating the samples of the maximum font sizes and minimum column width for notices, announcements and advertisements.

V. Revocation of Accreditation

SEC. 16. When accreditation may be suspended or revoked. – The Executive Judge may suspend or revoke the accreditation of a newspaper or periodical when it is established in a summary hearing that the said newspaper of periodical no longer complies with the requirements for an accredited newspaper or periodical as prescribed herein or has violated any of the provisions of P.D. No. 1079.

VI. Appeal

SEC. 17. Appeal to the Office of the Court Administrator. – Appeals in the grant and denial of accreditation or in the suspension or revocation of accreditation may be brought before the Office of the Court Administrator by the aggrieved party. The decision of the Court Administrator shall be final.