PHILIPPINE SUPREME COURT CIRCULARS - CHAN ROBLES VIRTUAL LAW LIBRARY

SUBJECT: COLLECTION OF LEGAL FEES AND THE SUBMISSION OF MONTHLY REPORTS OF COLLECTIONS.

Inspite of the issuance by this Court of Memorandum Circular No. 11 dated October 16, 1974, the submission of the required Monthly Reports of Collection to this Court is not being complied with religiously by the officials concerned. To attain maximum efficiency in the recording and updating or our books of accounts in full and strict compliance therewith is hereby enjoined.

(a) Original Copy of the Report of Clerk of Court's Account indicating the Current Debit and Credit (Judicial Form No. 20-"); duplicate official receipts issued; and the corresponding remittance advice slips, duly validated by the bank where deposited. Amount of collection per report should equal amount per remittance slips.

(b) Duplicate Copy of Sheriff's Report of Collection and Account (Judicial Form No. 38-A) and the corresponding remittance advice slips. Amount per collection should equal total amount per remittance slips.

(c) Original Copy of Report of Deposit and Withdrawals of Clerks of Court for Fiduciary Fund; duplicate of official receipts issued; duplicate of deposit slips where collections were deposited; and in cases of withdrawals, a copy of the Order of the Court duly authenticated by the Court's seal and a copy of the receipt from the person withdrawing the amount deposited.

(d) Original Copy of Report of Deposits and Withdrawals of Provincial Sheriffs for Fiduciary Fund; duplicates of official receipts issued; and in cases of withdrawals, copies of the Sheriff's Cash Payment Receipts.

[2] The Report on the Judiciary collections of the Clerks of Court should provide separate columns for:
(a) Docket or filing fees;
(b) Fines and forfeitures;
(c) Clearances, notarial fees; and
(d) Commissions, etc.
[3] Remittance for Judiciary Collections should be made and accomplished separated from remittance for Sheriff's collections.

[4] A separate report and remittance advice should be made on collections for legal research fund and land registration commission fees and mailed to the proper agencies.

[5] All reports should be signed by the accountable officer concerned.

[6] In cases where no transaction was made within the month, notice to that effect should be submitted to this Court in a formal letter.

[7] Only one depository bank should be maintained.

[8] All reports and correspondence in relation to revenue should be addresses to:

The Revenue Section
Accounting Division
Supreme Court of the Philippines
M a n i l a For the purposes of periodic reconciliation of our books of accounts, it is hereby directed that this Court be furnished with Fiduciary Fund balances of deposits with the Provincial Treasurer/Bank and the amount of undeposited funds on hand at the close of office hours on June 30, 1977. Said report must show that total accountability of the official concerned and should be duly certified by the Provincial Treasurer and the Provincial Auditor, respectively, and submitted not later than August 31, 1977.

In case of failure on your part to comply herewith, this Court will withhold your salary until compliance is duly effected.

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