EXECUTIVE
CIRCULAR NO. 7
[1977]
TO: ALL
CLERKS OF COURT AND PROVINCIAL SHERIFFS
SUBJECT:
COLLECTION OF LEGAL FEES AND THE SUBMISSION OF MONTHLY REPORTS OF
COLLECTIONS.
Inspite of the issuance
by this Court of Memorandum Circular No. 11 dated October 16, 1974, the
submission of the required Monthly Reports of Collection to this Court
is not being complied with religiously by the officials concerned. To
attain
maximum efficiency in the recording and updating or our books of
accounts
in full and strict compliance therewith is hereby enjoined.cralaw:red To facilitate such
compliance, some guidelines are hereunder provided:chanrobles virtual law library
[1] The
Monthly
Report should be sent to this Court not later than the 10th day of each
succeeding month and should include the following:chanroblesvirtuallawlibrary
(a)
Original Copy
of the Report of Clerk of Court's Account indicating the Current Debit
and Credit (Judicial Form No. 20-"); duplicate official receipts
issued;
and the corresponding remittance advice slips, duly validated by the
bank
where deposited. Amount of collection per report should equal amount
per
remittance slips.
(b)
Duplicate Copy
of Sheriff's Report of Collection and Account (Judicial Form No. 38-A)
and the corresponding remittance advice slips. Amount per collection
should
equal total amount per remittance slips.
(c) Original
Copy
of Report of Deposit and Withdrawals of Clerks of Court for Fiduciary
Fund;
duplicate of official receipts issued; duplicate of deposit slips where
collections were deposited; and in cases of withdrawals, a copy of the
Order of the Court duly authenticated by the Court's seal and a copy of
the receipt from the person withdrawing the amount deposited.cralaw:red
(d)
Original Copy
of Report of Deposits and Withdrawals of Provincial Sheriffs for
Fiduciary
Fund; duplicates of official receipts issued; and in cases of
withdrawals,
copies of the Sheriff's Cash Payment Receipts.
[2] The Report
on the
Judiciary collections of the Clerks of Court should provide separate
columns
for:chanroblesvirtuallawlibrary
(a)
Docket or filing
fees;
(b) Fines and
forfeitures;
(c)
Clearances,
notarial fees; and
(d)
Commissions,
etc.
[3] Remittance
for Judiciary
Collections should be made and accomplished separated from remittance
for
Sheriff's collections.
[4] A
separate report
and remittance advice should be made on collections for legal research
fund and land registration commission fees and mailed to the proper
agencies.cralaw:red
[5] All
reports should
be signed by the accountable officer concerned.cralaw:red
[6] In
cases where
no transaction was made within the month, notice to that effect should
be submitted to this Court in a formal letter.cralaw:red
[7] Only
one depository
bank should be maintained.cralaw:red
[8] All
reports and
correspondence in relation to revenue should be addresses to:chanrobles virtual law library
The Revenue
Section
Accounting
Division
Supreme Court
of
the Philippines
M a n i l a
For the
purposes of
periodic reconciliation of our books of accounts, it is hereby directed
that this Court be furnished with Fiduciary Fund balances of deposits
with
the Provincial Treasurer/Bank and the amount of undeposited funds on
hand
at the close of office hours on June 30, 1977. Said report must show
that
total accountability of the official concerned and should be duly
certified
by the Provincial Treasurer and the Provincial Auditor, respectively,
and
submitted not later than August 31, 1977.
In case of failure
on your part to comply herewith, this Court will withhold your salary
until
compliance is duly effected.cralaw:red
Manila, July 29,
1977.
[Sgd.]
FRED
RUIZ CASTRO
Chief
Justice
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