This webpage features the full text of
the
Memorandum Circular No. 25, Series of 2003
Memorandum Circular No. 25
Series of 2003
TO
: All Concerned
SUBJECT : Guidelines on the Contracts E-Submission System for Land-Based Recruitment Agencies
Pursuant
to the e-Link for OFWs Project of the Department of Labor and
Employment and the thrust of the Administration to streamline processes
and documentary requirements in order to facilitate the mobilization of
overseas Filipino workers, the Contracts e-Submission System shall be
implemented for the Landbased Center in accordance with the following
guidelines:
I. Coverage
All
agencies that are registered by the Administration as participant in
the Contract e-Submission program after complying with the following
requirements:
HARDWARE
Pentium 4 Class (1.8 Gz)
256MB RAM
8MB Video RAM
SVGA Monitor
40 GB Standard IDE Drive Storage
Operating System Software
Windows 2000
Windows XP (Home or Professional)
Network
Stable Internet Connection
UPS
At least two-minutes power to allow proper
shutdown
Personnel
IT personnel / team / unit
The
POEA shall provide the agency participant with a copy of the POEA
PEACE- CD Installer and a copy of the registration/accreditation
database of the agency's principals. Upon registration as participant
in the program, the agency mailbox is created and maintained in a
hosting service located at the program's data center.
II. Procedures for the Electronic Submission of Requests for Processing
1. Agency encodes the request for processing, contract particulars and information sheet of the workers.
2. Agency submits the encoded data to POEA through the internet.
3. POEA automatically downloads data and posts the same to the POEA contract processing database.
4. POEA electronically notifies the agency of the result of posting.
5. Agency receives the notification from POEA which indicates the RFP number.
6. Agency fills up the e-Submit Form (copy attached) and presents this to the assessment counter at the Landbased Center.
7.
Agency representative pays the assessed amount at the cashier counter
at the Landbased Center. An e-Receipt is issued which serves as the
worker's exit clearance.
8.
Verified individual employment contracts of overseas performing artists
for Japan and household workers for any country shall be presented at
the POEA counter for stamping and signature by the designated officer
prior to assessment and payment of fees.
III. Employment Contracts of Workers
In
accordance with section 1, Rule III, Part III of the POEA Rules and
Regulations Governing the Recruitment and Employment of Landbased
Overseas Workers, recruitment agencies shall be responsible for
providing every worker with a copy of his employment contract. The
individual employment contract is based on the master employment
contract approved upon registration/accreditation of the
principal/employer. The worker shall present his contract at the Labor
Assistance Center upon request.
All
master employment contracts approved by the Landbased Center upon
registration of the principal shall be endorsed to the Central Records
Division of the Administration for file and reference.
IV. Participation Cost
A
minimal cost for maintenance of the hosting services of the agency's
mailbox shall be charged to agencies availing of the e-Submission
system.
V.
Participants in the e-Submission program may still avail of the present
system and procedure for the processing of worker documents and
issuance of exit clearance in case technical problems are experienced
by the e-Submission system.
The Guidelines shall be effective fifteen days (15) after publication in a newspaper of general circulation.
ROSALINDA DIMAPILIS-BALDOZ
Administrator
5 September 2003
|
LANDBASED
CENTER
E-Submit
Form
AGENCY : ___________________ DATE:
___________
PRINCIPAL NAME:
________________ JOBSITE: _________
WORKERS:
RFP
NUMBER(S)
__________________________
_________________
__________________________
_________________
__________________________
_________________
__________________________
_________________
__________________________
_________________
__________________________
_________________
MC 25 S 2003
September 5,
2003
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Since
19.07.98
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