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| Memorandum Circular No. 25
Series of 2003 TO
: All Concerned
SUBJECT : Guidelines on the Contracts E-Submission System for Land-Based Recruitment Agencies Pursuant to the e-Link for OFWs Project of the Department of Labor and Employment and the thrust of the Administration to streamline processes and documentary requirements in order to facilitate the mobilization of overseas Filipino workers, the Contracts e-Submission System shall be implemented for the Landbased Center in accordance with the following guidelines: I. Coverage All agencies that are registered by the Administration as participant in the Contract e-Submission program after complying with the following requirements: HARDWARE Pentium 4 Class (1.8 Gz) 256MB RAM 8MB Video RAM SVGA Monitor 40 GB Standard IDE Drive Storage Operating System Software Windows 2000 Windows XP (Home or Professional) Network Stable Internet Connection UPS At least two-minutes power to allow proper shutdown Personnel IT personnel / team / unit The POEA shall provide the agency participant with a copy of the POEA PEACE- CD Installer and a copy of the registration/accreditation database of the agency's principals. Upon registration as participant in the program, the agency mailbox is created and maintained in a hosting service located at the program's data center. II. Procedures for the Electronic Submission of Requests for Processing 1. Agency encodes the request for processing, contract particulars and information sheet of the workers.
III. Employment Contracts of Workers2. Agency submits the encoded data to POEA through the internet. 3. POEA automatically downloads data and posts the same to the POEA contract processing database. 4. POEA electronically notifies the agency of the result of posting. 5. Agency receives the notification from POEA which indicates the RFP number. 6. Agency fills up the e-Submit Form (copy attached) and presents this to the assessment counter at the Landbased Center. 7. Agency representative pays the assessed amount at the cashier counter at the Landbased Center. An e-Receipt is issued which serves as the worker's exit clearance. 8. Verified individual employment contracts of overseas performing artists for Japan and household workers for any country shall be presented at the POEA counter for stamping and signature by the designated officer prior to assessment and payment of fees. In accordance with section 1, Rule III, Part III of the POEA Rules and Regulations Governing the Recruitment and Employment of Landbased Overseas Workers, recruitment agencies shall be responsible for providing every worker with a copy of his employment contract. The individual employment contract is based on the master employment contract approved upon registration/accreditation of the principal/employer. The worker shall present his contract at the Labor Assistance Center upon request. All master employment contracts approved by the Landbased Center upon registration of the principal shall be endorsed to the Central Records Division of the Administration for file and reference. IV. Participation Cost A minimal cost for maintenance of the hosting services of the agency's mailbox shall be charged to agencies availing of the e-Submission system. V. Participants in the e-Submission program may still avail of the present system and procedure for the processing of worker documents and issuance of exit clearance in case technical problems are experienced by the e-Submission system. The Guidelines shall be effective fifteen days (15) after publication in a newspaper of general circulation. ROSALINDA DIMAPILIS-BALDOZ
Administrator
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 Harvard
Computer Systems, Inc. |
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