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[A.M. No. 01-7-09-SC.July 17, 2001]

RESOLUTION ESTABLISHING THE PROGRAM MANAGEMENT OFFICE (PMO) FOR THE JUDICIAL REFORM PROGRAM

EN BANC

Gentlemen:

Quoted hereunder, for your information, is a resolution of this Court dated JUL 17 2001.

A.M. No. 01-7-09-SC.(Resolution Establishing the Program Management Office (PMO) for the Judicial Reform Program.)

WHEREAS, during the last two years, the Supreme Court has taken concrete efforts to establish a strong foundation for the long-term development of the Judiciary.These efforts culminated in the completion of the Action Program for Judicial Reform (APJR) 2001-2006, which was approved by the Court En Banc in its Resolutions of 21 November and 5 December 2000 in A.M. No. 00-11-02-SC.The APJR, with its wide-ranging yet comprehensive set of reform projects and activities aimed at enhancing judicial conditions and performance, constitutes the framework for the Judicial Reform Program.

WHEREAS, a key factor to ensure the successful implementation of the Judicial Reform Program is the adoption of appropriate program management strategies and mechanisms for the synchronization of various reforms.This can be achieved by the establishment of an institutional structure that will manage the reform program.

WHEREAS, at present, the Project Management Office for the World Bank-PHRD Grant for Judicial Reform Project has been overseeing all activities related to judicial reform beyond what is covered by the Grant, without an office to perform such function.

WHEREAS, the scope and extent of the reform program demands a permanent structure adequately staffed by full-time personnel skilled in project management and development.Project management tasks will considerably intensify and increase as the detailed reform diagnostics and design work commence in 2001 and the overall reform program escalates over the next five years.This necessitates the immediate creation of an organic unit that will manage and coordinate the entire reform program.

NOW, THEREFORE, the Court RESOLVED, as it hereby RESOLVES, to establish a PROGRAM MANAGEMENT OFFICE (hereafter the PMO).

SECTION 1.Functions.- THE PMO shall have the overall responsibility of carrying out the Judicial Reform Program as set forth and enunciated in the APJR.It shall perform the following functions:

1) Manage the entire reform program, including the synchronization and reconciliation of the political, technical and policy aspects, and ensure the timely execution and completion of program activities, as well as the generation of all program outputs;

2) Prepare the project documents and undertake the acquisition and selection of expertise, goods and services to execute the identified action programs;

3) Monitor and periodically review program implementation and the performance and status of the APJR;

4) Ensure the efficient and effective management of all resources for judicial reform;

5) Establish linkages with executive agencies and funding institutions for the acquisition of resources and efficient implementation of inter-agency activities;

6) Perform other related functions as may be assigned by the Chief Justice.

SEC. 2.Program Management Structure.-

The PMO shall be the technical and administrative secretariat to the Executive Committee (Execom) for the Judicial Reform Program and under the direct administrative and technical supervision of the Chief of Justice.Additionally, it shall coordinate with a Working Group on Judicial Reform for the implementation of reform activities.

SEC. 3.Program head and Functional Units.-

The PMO shall be headed by a Program Director to be appointed by the Chief Justice.

It shall have the following key groups:

1) Project Development and Resource Mobilization Group, which shall

        Liaise with the funding agencies or donors and set up mechanisms for efficient mobilization of resources to finance specific projects and activities in the APJR;

        Prepare technical and financial proposals, terms of reference, and other project documents for the procurement of goods and services;

        Review technical or financial proposals prior to procurement of goods and services;

        Perform such other related functions as may be assigned.

2) Project Implementation, Monitoring and Evaluation Group, which shall

        Supervise and review the work of consultants and staff, and monitor the progress of all activities;

        Conduct an evaluation of project performance, including financial and physical status of projects;

        Coordinate with specific Project Management Units, SC offices, executive agencies, other stakeholders and funding institutions to ensure the synchronization and timely execution of activities and generation of outputs;

        Perform such other related functions as may be assigned.

3) Administrative and Finance Group, which shall

        Provide administrative and financial management services to the PMO, including but not limited to the following:

-         maintenance of the books of accounts

-         management of the receipts and expenditures

-         provision of records management services

-         management of purchasing, inventory and disposal assets

-         personnel administration for PMO

-         cash management

     Formulate and undertake the monitoring and management of the multi-year expenditure program and sources of financing for the entire Judicial Reform Program;

     Initiate the preparation of the annual corporate plan;

     Perform such other administrative and financial functions as may be assigned.

SEC. 4.Staffing Pattern.- The staffing pattern of the PMO shall be determined and fixed by the Chief Justice.It shall consist of a core of senior technical people with adequate experience in project management.

The groups shall operate as a team, each to be headed by a Director and composed of specialists.

The Chief Justice is authorized to create the required positions, and pending the inclusion thereof as regular items in the annual budget for the Supreme Court and the lower courts, salaries and other incidental emoluments therefor shall be charged against the savings of the Supreme Court and the lower courts and / or Fiscal Autonomy Account.

SEC. 5Transitory Institutional Arrangements.- (1) The existing Project Management Office is hereby converted and expanded into Program Management Office (PMO) herein established.The officials and personnel of the former may be retained at the discretion of the Chief Justice.

The full operationalization and staffing of the PMO shall take effect in year 2002, considering that the 2001 budget does not have provisions for its creation.

The current Executive Committee for the World Bank-PHRD Grant, which has been providing the policy direction for judicial reform shall likewise continue as the Executive Committee for the Judicial Reform Program.Its membership may, however, be changed by the Chief Justice if warranted.

2) The immediate hiring of project development specialists as contractual personnel, specifically the following items:

        One (1) Project Development Officer (SG 24)

        One (1) Financial and Management Officer ( SG 24)

        One (1) Planning Officer (SG 24)

is hereby authorized.Additional staff may likewise be hired in order to effectively accomplish the reform activities set for FY 2001.In the meantime that there is no provision in the existing plantilla for these positions, current vacant positions of equivalent rank in the Supreme Court, including those in the Office of the Court Administrator, may be utilized.

This Resolution shall take effect upon its promulgation.

Promulgated this 17th day of July, 2001.

Quisumbing, J., out of town on official business.Ynares-Santiago, J., on leave.

Very truly yours,

LUZVIMINDA D. PUNO
Clerk of Court

(Sgd.) MA. LUISA D. VILLARAMA

Asst. Clerk of Court


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