CIRCULAR
NO. 10-98
TO : ALL JUDGES
OF THE REGIONAL TRIAL COURTS, SHARI'A DISTRICT COURTS, METROPOLITAN
TRIAL
COURTS, MUNICIPAL TRIAL COURTS IN CITIES, MUNICIPAL TRIAL COURTS,
MUNICIPAL
CIRCUIT TRIAL COURTS AND SHARI'A CIRCUIT COURTS
SUBJECT :
SUBMISSION
OF THE CERTIFICATE OF SERVICE AND THE CERTIFICATION IN SUPPORT OF
CLAIMS
FOR EXTRAORDINARY AND MISCELLANEOUS EXPENSES.
Some Judges
have
been submitting their respective Certificates of Service and
Certifications
in support of their claim for Extraordinary and Miscellaneous Expenses
in advance or even before the completion of the period covered by such
Certificates or Certifications. The Certificates of Service serve as
the
record of attendance and absence at the work station during the
prescribed
working hours. The Certifications subject of Circular No. 34-94 dated
30
May 1994 establish that the extraordinary and miscellaneous expenses
sought
to be reimbursed have been incurred for any of the purpose prescribed
by
the law or regulation in relation to or by reason of the position of
the
official submitting the certification [Subsection (c), Section 397,
Chapter
17, Title 5, Book III of the Government Accounting and Auditing Manual,
Volume I]. Consequently, the submission in advance of the Certificates
of Service and the Certifications would not be proper and in
order.
Henceforth, all Certificates
of Service should be submitted or sent ot the Leave Division, Office of
Administrative Services of the Office of Court Administrator,
immediately
after the last day of the month covered.
All Certifications
in support of claims for the reimbursement of extraordinary and
miscellaneous
expenses should be submitted or sent to the Fionance Division,
Financial
Management Office of the Office of the Court Administrator, immediately
after the last day of the month covered. The prompt submission of the
Certifications
subject hereof will enable the Financial Management Office to
expeditiously
process claims for the reimbursement of the extraordinary and
miscellaneous
expenses.
Certificates and
certifications submitted in advance or before the completion or
termination
of the month covered, will be disregarded.
[Sgd.]
ALFREDO
L. BENIPAYOCourt
Administrator
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