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TO: ALL
JUDGES AND PERSONNEL OF REGIONAL TRIAL COURTS, METROPOLITAN TRIAL
COURTS,
MUNICIPAL TRIAL COURTS IN CITIES, MUNICIPAL TRIAL COURTS, MUNICIPAL
CIRCUIT
TRIAL COURTS, SHARI’A DISTRICT COURTS AND SHARI’A CIRCUIT COURTS
SUBJECT: GUIDELINES ON THE RELEASE CHECKS FOR SALARIES AND ALLOWANCES [MODIFIED DISBURSEMENT SCHEME AND CONTINUOUS FORMS, CHECKS] OF JUDGES AND PERSONNEL OF THE LOWER COURTS. Checks for the salaries and allowances of judges and personnel of the Lower Courts except those of National Capital Region shall be released through mail. Personal release of checks will no longer be allowed except in special cases like (a) sickness; (b) travel abroad; (c) transfer of station; and d) in cases of allotment where checks may be released thru a Special Power of Attorney issued only to his/her legitimate spouse or children. When claiming the
check, the attorney-in-fact shall present a copy of the Special Power
of
Attorney and his/her Identification Card.
In the National Capital Region [NCR] the Executive Judge, upon the recommendation of the OCC-Clerk of Court, being the bonded officer, shall designate a Liaison Officer who shall be authorized to receive checks of all Judges and personnel within their territorial jurisdiction. There shall be only ONE Liaison Officer whose authority is non-transferrable. His authority shall be for a definite period, renewable in the interest of the service. For purposes of designation of the Liaison Officer, referred to in the preceding paragraph, the Clerk of Court shall accomplish the enclosed form in the triplicate and attach a 2" x 2" I.D. picture of the designated liaison officer on the copies. The original and the duplicate shall be filed with the Checks Disbursement Division of the Office of the Court Administrator. The triplicate shall be retained by the designated Liaison Officer for presentation to the above-cited Division when requesting for the release of the afore-cited checks. Checks for salaries
and allowances of Judges and personnel of the National Capital Region
(NCR)
and of claimants by virtues of a Special Power of Attorney referred to
in No. I of this circular shall be released three [3] days before due
date.
All Clerk of Court are hereby ordered to immediately return all unclaimed checks to the Check Disbursement Division, Office of the Court Administrator, stating therein the reason/s why these have been returned This circular shall take effect immediately and Circular No. 15-97 dated March 31, 1997 is hereby amended. April 24, 1997.
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