CLERKS OF COURT OF REGIONAL TRIAL COURTS, SHARI’A DISTRICT COURTS,
TRIAL COURTS, MUNICIPAL TRIAL COURTS IN CITIES, MUNICIPAL TRIAL COURTS,
MUNICIPAL CIRCUIT TRIAL COURTS AND THE SHARI’A CIRCUIT COURTS.
SUBJECT : COLLECTION
OF LEGAL FEES AND SUBMISSION OF MONTHLY REPORT OF COLLECTIONS.
Inspite of the issuances
by the Court of circulars and memoranda to attain maximum efficiency in
the proper handling of collections and deposits, there are still Clerks
of Court who have not been submitting regularly their monthly report of
collections and deposits while others are not remitting at all their
There are also cases
wherein Clerks of Court are not collecting the legal fees prescribed
Rule 141, as amended, of the Rules of Court.
In view hereof, all
Clerks of Court/Accountable Officers are enjoined to follow strictly
guidelines prescribed hereunder:
of monthly report of collections for all funds should be sent to this
not later than the 10TH day of each succeeding month and should include
of the Report of the Clerk of Court’s Account indicating the current
and credit [Judicial Form No. 20]; duplicate official receipts issued;
and the corresponding remittance advice slips duly validated by the
where collection was deposited [amount of collections per report should
equal amount per remittance].
for Clerk of Court of RTC and SDC)
of Sheriff’s Report of Collections and Account [Judicial Form No.
validated duplicate copy of official receipts and the corresponding
advise slips [amount of collections per report should equal amount per
of Ex-Oficio Sheriff of RTC and SDC)
of report of deposits and withdrawals and validated duplicate copy of
receipts and deposit slips; and in cases of withdrawals, a copy of the
order of the Court duly authenticated with Court’s seal and a copy of
Fund of RTC and SDC)
of report or deposits and withdrawals; duplicates of official receipts
issued, and in case of withdrawals, copy of Sheriff’s cash payment
Fund of RTC, SDC, Metro TC, MTCC, MTC, MCTC and SCC)
no transaction was made within the month, notice to that effect should
be submitted to this Court in a formal letter within the aforementioned
Trust Fund of RTC and SDC)
of Report of Collections and Deposits; duplicate official receipts
and a copy of the validated deposit slip or the postal money order stub
if remittance is by PMO.cralaw
be signed by the Clerk of Court and the Accountable Officer
in two copies should be addressed to:
"The Office of
(5) All newly
Clerks of Court and all other Collecting Officers concerned shall be
to use new sets of books, after, turning over to the Court the old sets
(6) Every end
the year, the Office of the Court Administrator must be furnished with
a report of Fiduciary Fund and Sheriff Trust Fund balances duly
correct by the Provincial Auditor and submitted not later than January
30, of the succeeding year.
July 9, 1993.