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TO: ALL
CLERKS OF COURT OF REGIONAL TRIAL COURTS, SHARI’A DISTRICT COURTS,
METROPOLITAN
TRIAL COURTS, MUNICIPAL TRIAL COURTS IN CITIES, MUNICIPAL TRIAL COURTS,
MUNICIPAL CIRCUIT TRIAL COURTS AND THE SHARI’A CIRCUIT COURTS.
SUBJECT : COLLECTION OF LEGAL FEES AND SUBMISSION OF MONTHLY REPORT OF COLLECTIONS. Inspite of the issuances by the Court of circulars and memoranda to attain maximum efficiency in the proper handling of collections and deposits, there are still Clerks of Court who have not been submitting regularly their monthly report of collections and deposits while others are not remitting at all their collections. There are also cases wherein Clerks of Court are not collecting the legal fees prescribed under Rule 141, as amended, of the Rules of Court. In view hereof, all Clerks of Court/Accountable Officers are enjoined to follow strictly the guidelines prescribed hereunder: (For General Fund for Clerk of Court of RTC and SDC) (b) Duplicate copy of Sheriff’s Report of Collections and Account [Judicial Form No. 38-A]; validated duplicate copy of official receipts and the corresponding remittance advise slips [amount of collections per report should equal amount per remittance]. (For General Fund of Ex-Oficio Sheriff of RTC and SDC) (c)
Original copy
of report of deposits and withdrawals and validated duplicate copy of
official
receipts and deposit slips; and in cases of withdrawals, a copy of the
order of the Court duly authenticated with Court’s seal and a copy of
the
acknowledgement receipt.
(d)
Original copy
of report or deposits and withdrawals; duplicates of official receipts
issued, and in case of withdrawals, copy of Sheriff’s cash payment
receipts.
(3) All reports should be signed by the Clerk of Court and the Accountable Officer concerned. (4) All monthly reports in two copies should be addressed to: Supreme Court of the Philippines Taft Avenue, Manila" "The Office of the Court Administrator" (6) Every end of the year, the Office of the Court Administrator must be furnished with a report of Fiduciary Fund and Sheriff Trust Fund balances duly certified correct by the Provincial Auditor and submitted not later than January 30, of the succeeding year. July 9, 1993.
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