GUIDELINES ON THE
GRANT OF CLOTHING ALLOWANCE AND ON THE WEARING OF OFFICE UNIFORMS.
WHEREAS, in September 2003, the Uniform Committee issued Guidelines
for CY 2004 Office Uniforms in the Supreme Court;
WHEREAS, the Guidelines contained provisions on
entitlement to the grant of clothing allowance, schedule of the taking
measurements, and the wearing of office uniforms, among other things;
WHEREAS, the following issuances were made supplements to
the Guidelines for CY 2004 Office Uniforms:
1. Internal Guidelines in the Wearing of the
Uniforms for CY 2001;
2. Memorandum of 2 January 2002 enjoining all Chiefs
to strictly implement the said Internal Guidelines;
3. Memorandum of 20 September 2002 clarifying the
attire and appropriate footwear; and
4. Implementing Guidelines in the Grant of the
for CY 2003 for the SC and Lower Courts (LCs).
WHEREAS, on 2 July 2004, the Chief Justice, with the
concurrence of the Chairmen of the Second and Third Divisions of the
virtue of their authority under the Revised Resolution in A.M. No.
issued Memorandum Order No. 36-2004 entitled Reorganizing,
and Strengthening the Uniform Committee as the Bids and Awards
for Office Uniforms for the Supreme Court, the Presidential Electoral
and the Lower Courts in accordance with Republic Act No. 9184;
WHEREAS, the BAC for Office Uniforms for the Supreme
(SC) and the Presidential Electoral Tribunal (PET) saw the need to
in a Circular all the aforementioned issuances to serve as easy and
guide for all concerned;
NOW, THEREFORE, the following Guidelines on the
grant of clothing allowance and wearing of office uniforms are hereby
A. Coverage. - These Guidelines shall
apply to all officials and employees of the SC,
the PET, the Office of the Court Administrator (OCA), the Philippine
Academy (PHILJA), the Judicial and Bar Council (JBC), and the detailed
the Associate Justices who are members of the Senate Electoral Tribunal
and the House of Representatives Electoral Tribunal (HRET) except those
the rank of, or higher than, an Associate Justice of the Court of
B. Purpose. -
The wearing of office uniforms is in compliance with the mandate of the
Constitution and the directive of the Code of Conduct and Ethical
Public Officials and Employees (R.A. No. 6713) that all public
employees must lead modest lives appropriate to their positions and
not to indulge in extravagant or ostentatious display of wealth in any
C. Entitlement to
Clothing Allowance. -
Employees who have been in the service for at least
six (6) months shall be entitled to the clothing allowance: Provided
they shall still serve for another six (6) months from the day the
received [Sec. 305, Article 5 (Clothing Allowance), Chapter 5, Title 5,
III, General Accounting and Auditing Manual (Volume I), s. 1992].
may be given either in cash or in the form of office uniforms as may be
recommended by the BAC for Office Uniforms.
a token of
appreciation for their faithful service to the Court, compulsory
retirees who will
retire between the 1st day of July and the 31st
December of every year shall be granted the clothing allowance in the
the Judiciary or from other branches of government to be entitled to
allowance or office uniforms, they should submit a certification from
previous employer that they have not yet received their clothing
following are not
entitled to receive the clothing allowance:
1. Employees who will compulsorily retire on or
before the 30th day of June of every year;
2. Employees hired between the 1st day of
July and the
31st day of December of every year;
4. Those hired through contracts for services;
5. Hired workers, such as carpenters and painters;
6. Transferees within the Judiciary and from other
government who have already received the clothing allowance for the
required to wear the appropriate office attire or they may wear the
uniforms at their own expense.
D. Option of Some
Officials. - The following
officials occupying positions with Salary Grade
(SG) 30 and above shall have the option to avail of the clothing
either in the form of office uniforms or its cash equivalent:
1. PHILJA Chancellor and Vice-Chancellor
2. Court Administrator
3. Clerk of Court
4. Judicial and Bar Council Members
5. Assistant Clerk of Court
6. Deputy Court Administrators
7. Assistant Court Administrators
8. Division Clerks of Court
E. Rules When
Clothing Allowance is in the Form of Office Uniform. - Should the
allowance for a particular year be issued in the form of office
officials and employees concerned shall receive the uniforms in this
Two Polo barongs (short-sleeved) and two
pairs of pants for each design
Polo barong (short-sleeved) and one pair of pants for each design
officials occupying SG 23 and above
shall have the option to wear the Barong Tagalog, i.e., at least one
long-sleeved for any design/set.
blouses for each design/set
One pair of pants and one skirt for each
blouse for each uniform design/set
pairs of pants and two skirts
female official or
employee may avail of either an all-skirt or all-pants combination.
she avails of the latter, she shall pay the difference in the cost of
shall be at the
expense of the official or employee.
3. Maintenance personnel assigned in the SC Compound
City; PHILJA Development Center in Tagaytay City; and the Halls of
nationwide, as well as the hired personnel in SC Manila, shall be
4. Selected personnel in the Printing Services,
(Mechanics), and the Maintenance Division shall also be issued working
in addition to the regular office uniforms.
5. Security personnel shall be issued five sets of
a pair of shoes.
6. Nurses and dentists in the Medical and Dental
be issued blazers or "scrub" clothes.
F. New employees.
- New employees shall be required to wear the appropriate office attire
such time that they are already entitled to the clothing allowance and
G. Transferees to
Other Offices Within the Judiciary.
– Officials and employees who have been
granted the clothing allowance in the form of office uniforms but who
transferred to other offices within the Judiciary shall no longer be
prescribed set of uniforms. They shall wear the appropriate office
H. Transferees to
Other Government Offices or Resigned Employees. - Officials or employees
who have been granted the uniform allowance in kind and whose body
have already been taken but who have transferred to other government
or resigned before the end of the calendar year shall receive the said
made or tailored for them. They shall, however, be required to refund
amount equivalent to the clothing allowance.
- The schedule for the wearing of office uniform shall be prepared and
by the Committee at such time as it shall determine subject to the
the Chief Justice. Until another schedule is prepared and approved by
Justice the current schedule shall be followed.
1. Appropriate office attire as herein mentioned
refers to that
prescribed by Civil Service Commission Memorandum Circular No. 19, s.
(Revised Dress Code for All Government Officials and Employees) dated
October 2000, the pertinent portions of which read as follows:
Attire. The following attire shall be prohibited for all
employees when performing official functions inside the workplace:
Gauzy transparent or net-like shirt or blouse;
strapless or spaghetti-strap blouse (unless worn as an undershirt),
blouse with over-plunging necklines;
Micro-mini skirt, walking shorts, cycling shorts,
leggings, tights, jogging pants;
Rubber sandals, rubber slippers, "bakya."
relation to the above,
the wearing of "capri" pants, pedal pushers and any other skin-tight
clothings are likewise prohibited.
that may be allowed. In the implementation of this Dress
certain exemptions may be allowed, on the following grounds:
the nature of the work of the official or employee demands that he/she
clothing other than those prescribed above;
religious affiliation or creed or any legitimate practice by the
relation thereto requires him/her to wear a particular clothing;
Physical disabilities and other legitimate health
female employees are allowed to wear maternity dress during the period
who lost a loved one can wear mourning clothes during the period of
Other circumstances analogous to the foregoing.
relation to Item 6.3,
a medical certificate from the Court's Medical Services must be
the BAC for Office Uniforms.
2. Wearing of Denim
or "Maong" Pants. - Denim or
"maong" pants, although generally prohibited (CSC MC No. 19, s. 2000,
#3), may be considered as appropriate attire when paired with a
shirt (for male employees), or any appropriate blouse or collared shirt
female employees). In other words, the wearing of denim or "maong"
pants is allowed provided the same is worn in accordance with these
3. T-Shirts. - Collared t-shirts are allowed
for both male
and female employees. Non-collared t-shirts are prohibited.
4. Skirt Length. - Female officials and employees
see to it that their skirts are knee-length. Definitely, mini and
skirts (i.e., 3 inches or more above the knee) are prohibited.
Footwear. - Appropriate
footwear (CSC MC
No. 19, s. 2000) shall mean closed formal shoes. The following, even
inside the office premises, are prohibited:
a. Step-in exposing the
b. Sandals exposing the
c. Rubber sandals,
However, the following are allowed:
a. Mules; and
b. Sling back shoes.
wearing of rubber
shoes, sandals, and step-ins is, however, allowed on Fridays, and
wearing of office uniforms is suspended.
K. Wearing of
Identification Card. -
The office I.D. shall be worn at all times, as it
forms part of the official uniform covered by this Guidelines.
Grooming. - The
sporting of long hair and the wearing of earrings and other
body ornaments by male employees are not allowed.
M. Request for
Exemption from Wearing the Office Uniform. - Except for very
meritorious reasons, all officials and employees who have been issued
shall wear them in accordance with the schedule provided. Requests for
exemption must be submitted to the BAC for Office Uniforms for
of Innovations and Alterations to the Office Uniform. - The introduction of
innovations and alterations to the office uniform is strictly
the issued appropriate office uniform shall be allowed.
Action for Non-Compliance.
- Conformably with Item (c) of Section 22, Rule
XIV, Revised Omnibus Rules Implementing Book V of EO 292
of 1987) and other Pertinent Civil Service Law, which states that
reasonable office rules and regulations include the violation of CSC MC
s. 2000 (Dress Code), and pursuant to the Court's inherent power to
its personnel, the following penalties, after observance of the twin
requirements of procedural due process of notice and hearing, shall be
upon all erring employees through administrative disciplinary
non-compliance with these Guidelines:
Suspension without pay for one
(1) to thirty (30) days
without pay for one (1) month and one (1) day to six
from the service.
P. Monitoring of
Compliance with the Guidelines. - All Chiefs of Offices,
supervisors, and officers and members of the BAC for Office Uniforms
responsible for the (1) implementation of these Guidelines; (2)
monitoring compliance thereof; and (3) reporting and submitting cases
violations to the Chairperson of the BAC for Office Uniforms for
daily Report on
Attendance and Tardiness (RAT) shall include a list of covered
employees who are not in office uniforms.
personnel of the
Security Division are hereby deputized to list down the names of
officials and employees who do not comply with the Dress Code. The list
indicate the date of commission of the violation and the name of the
or employee concerned, who must be informed of such violation. The list
be submitted to the BAC for Office Uniforms every Friday afternoon.
of Clothing Allowance. -
The non-availment of the clothing allowance shall
not be an excuse for non-compliance with these Guidelines.
covered by these guidelines shall be referred to the BAC for Office
for appropriate action.
This Circular shall take effect on 1 October 2004.
Issued this 20th day of September 2004.