RECONSTITUTING AND STRENGTHENING THE UNIFORM COMMITTEE AS THE BIDS AND AWARDS COMMITTEE FOR OFFICE
UNIFORMS FOR THE SUPREME
COURT, THE PRESIDENTIAL ELECTORAL TRIBUNAL AND THE LOWER COURTS IN
ACCORDANCE WITH REPUBLIC ACT
WHEREAS, by tradition, the Uniform Committee
implements and decides on matters relative to the selection of office
in the Supreme Court (SC), the Presidential Electoral Tribunal (PET)
lower courts (LCs) and formulates guidelines on the wearing of office
in accordance with Civil Service rules and regulations.
WHEREAS, on 26 January 2003, Republic Act
No. 9184 (Government Procurement Reform Act) took effect and
all laws, decrees and issuances relative to the procurement of goods,
consulting services and contracting for infrastructure projects. Section 11 of
R.A. No. 9184 provides that the Bids and Awards Committee shall
least five (5) members, but not more than seven (7) members." Section
11.2.1 of Rule V of the Implementing Rules and Regulations of Republic Act
No. 9184 provides that the same Committee shall be composed of the
Section 11. The BAC and its...composition
Government agencies, departments, bureaus, offices, or
instrumentalities of the
Government, including the judiciary and legislative branches,
commissions, SUCs, GOCCs, and GFIs:
who is at least a third ranking permanent official of the procuring
who is at least a fifth ranking permanent official, with knowledge,
and/or expertise in procurement who, to the extent possible, represents
legal or administrative area of the procuring entity, provided that in
case of bureaus, regional offices and sub-regional/district offices,
members shall be at least a third ranking permanent personnel;
who is at least a fifth ranking permanent official, with
knowledge, experience and/or expertise in procurement who, to the
possible, represents the finance area of the procuring entity, provided
that in the case of bureaus, regional offices and sub-regional/district
offices, BAC members shall be at least a third ranking permanent
An officer who has
technical expertise, relevant to the
procurement at hand, and, to the extent possible, has knowledge,
and/or expertise in procurement; and
A representative from
the end user unit who has knowledge of
procurement laws and procedures.
members of the BAC,
including the Chairman and the Vice-Chairman, shall be designated by
of the procuring entity. Moreover, the Vice-Chairman shall be a regular
of the BAC. For purposes of this IRR, the term "permanent" shall
refer to a plantilla position within the procuring entity concerned.
WHEREAS, Section 11 of
R.A. No. 9184 also
provides that a procuring entity may have "separate BACs where the
and complexity of the items to be procured shall so warrant."
WHEREAS, Section 14 of
R.A. No. 9184
authorizes the creation of the BAC Secretariat to assist the BAC in the
performance of its functions, thus :
Section 14. BAC Secretariat
14.1 The head of
the procuring entity shall create a Secretariat which will serve as the
support unit of the BAC. He may also designate an existing
within the said procuring entity to serve as Secretariat.
strengthen and promote the professionalization of the organizations'
unit, he may reorganize this unit by designating it as BAC Secretariat
redeploying appropriate existing personnel to it to perform this
well as procurement related task. The Secretariat shall have the
functions and responsibilities:
administrative support to the BAC;
make all necessary arrangements for the BAC meetings;
meetings as Secretary;
of the BAC meetings;
Take custody of
procurement documents and be responsible for the sale and distribution
bidding documents to interested bidders;
managing the procurement processes;
procurement activities and milestones for proper reporting to relevant
PPMPs from various units of the procuring entity to make them available
review as indicated in Section 7 of this IRR-A;
arrangements for the pre-procurement and pre-bid conferences and bid
Be the central
channel of communications for the BAC with end users, PMOs, other units
line agency, other government agencies, providers of goods, civil works
consulting services, and the general public.
The head of
the Secretariat in central offices shall be at least a fifth ranking
employee or, if not available, a permanent official of the next lower
shall be at least a third ranking permanent employee in bureaus,
offices and sub-regional/district offices, or if not available, a
employee of the next lower rank.
the procurement process, the head of the procuring entity shall ensure
members of the BAC and TWG shall give utmost priority to BAC
all other duties and responsibilities, until the requirements for the
assignments at hand are completed.
WHEREAS, there is, accordingly a need to
reconstitute the existing Uniform Committee to function primarily as
and Awards Committee (BAC) for the procurement of the office uniforms
officials and employees in the SC, PET and the LCs.
NOW, THEREFORE, in compliance with R.A. No.
9184, the existing Uniform Committee is hereby reconstituted as the
for Office Uniforms.
the SC and the PET, the BAC shall be composed of the following:
Administrative Services, SC
Office of the
Luisa D. Villarama
Clerk of Court
L. de Leon
the Court Administrator
Estrella D. Eje
Management and Budget Office
male representative from the SCALE
male representative from the SCEA
2. For the LCs, Court Administrator
Presbitero J. Velasco, Jr.,
shall recommend the officers, members and secretariat of the BAC, with
officer coming from the Office of the Chief Justice.
3. The BAC for the SC and PET and the BAC
for the LCs shall
likewise attend to all administrative needs in so far as the wearing of
uniforms is concerned.
4. The officers and members of the BAC for
the SC and PET and the
BAC for the LCs shall serve for term of one year reckoned from the date
approval of this Memorandum in accordance with Section 11 of
R.A. No. 9184.
5. The Secretariat, composed of a Recording
Assistant Recording Secretary, and a Messenger/Assistant shall all be
designated by the designated Chairpersons.
6. In accordance with Section 13 of R.A. No.
representative of the Commission on Audit and two (2) other observers
garments industry or from the uniform makers' association shall be
purposes of ensuring transparency in all the stages of the selection
procurement of office uniforms.
Issued this 2nd day of July 2004.