THE GUIDELINES ON THE USE OF SUPREME COURT
VEHICLES, FUEL CONSUMPTION, AND AVAILMENT OF AUTOMOTIVE
WHEREAS, Section 361,
Chapter 4 (Use,
Repair and Maintenance of Government Vehicles), Title 6, Book III,
Volume I of
the Government Accounting and Auditing Manual lays down the rules on
the use of
government vehicles and fuel consumption;
WHEREAS, it is noted
that there has
been a high rate of expenditures on fuel consumption of Supreme Court
WHEREAS, the use of
vehicles must be properly controlled and regulated, and fuel
relation thereto must be properly monitored;
guidelines on the
use of Supreme Court vehicles, fuel consumption, and availment of
service are hereby adopted:
1. Coverage. - These
shall apply to all vehicles of the Supreme Court, including those of
Presidential Electoral Tribunal, Office of the Court Administrator, the
Philippine Judicial Academy, and the Judicial and Bar Council, except
assigned to the Chief Justice and the Associate Justices of the Supreme
2. Guidelines. - The following
guidelines shall be observed in the use of Supreme Court vehicles, as
fuel consumption and availment of automotive maintenance services:
Supreme Court vehicles shall be used for official purposes only. Unless
properly and duly authorized, the use of said vehicles on Saturdays,
legal holidays, beyond the regular hours for going to and from the
outside the route of the officials or employees authorized to use them
Supreme Court vehicle shall be used for purely private social functions
other personal purposes, or for the spouse, children, relatives, or
the official entitled thereto.
Supreme Court vehicles assigned to offices and not to specific
be kept in the Court's compound except when in use for strictly
to use Supreme Court vehicles not assigned to officials of the Court
made by the Chief of Office or his authorized representative. The
be accomplished in the prescribed form (Annex "A"), stating therein
the purpose of such travel.
d.1 The request shall be forwarded to the
Section, Property Division, Office of Administrative Services (OAS).
of the Motorpool Section shall order the driver of the requested
fill up properly all required information indicated under letter C of
form, such as the quantity of fuel to be purchased before travel and
quantity which was consumed after the use of said vehicle.
d.2 The chief of the Motorpool Section shall
in the said form the fuel issued, purchased or consumed and the balance
in the tank at the end of the trip.
for gasoline and diesel fuel (Annex "B-1") for the use of Supreme
Court vehicles assigned to the Motorpool Section or other offices of
shall be duly accomplished by the Motorpool Supervisor and approved by
Chief Judicial Staff Officer of the Property Division or the duly
officials of the OAS. No requisition for gasoline or diesel shall be
and paid by the Court unless there has been a prior approval.
the case of officials assigned with official vehicles, a corresponding
card will be issued for the purpose.
The monthly maximum allowable quantity of
fuel to be
purchased by the Court for the said officials shall be equivalent to
of their monthly transportation allowance, which will be given in the
prepaid cards. These cards will be distributed effective 1
October 2004. Any unused or unspent portion of the prepaid card shall
be carried over to
the succeeding month. In the event that the amount of the prepaid card
consumed before the end of the month, all gasoline purchases will be
against the account of the official concerned.
expenses for official travels outside of Metro Manila may be reimbursed
same is covered by a prior authority to travel approved by the Chief
mechanical and other related services (Annex "C") necessary
to maintain the roadworthiness of the Supreme Court vehicles, except
under warranty, should be done only by the duly accredited service
subject to the required pre-repair inspection report duly approved by
Office of the Chief Justice (Annex "D").
i. Effective 1
October 2004, the authorized gasoline and service station of
the Court shall be Shell, United Nations Avenue, Manila.
The chief of the Motorpool Section shall submit a monthly report of
consumption of all Court vehicles to the Commission on Audit, copy
the Office of the Chief Justice, Chief Administrative Officer, and the
the Fiscal Management and Budget Office. The Motorpool Section shall
file of all the requests for the use of Supreme Court vehicles and
reports on fuel
consumption and availment of automatic maintenance services.
3. Applicability of the General Accounting
and Auditing Manual. - Whenever applicable, the provisions of the
General Accounting and Auditing Manual shall govern.
4. Implementing Office. - The OAS,
through the Motorpool Section, Property Division, must ensure
these Guidelines and other pertinent rules on the use of government
and fuel consumption.
5. Effectivity. - These guidelines
shall take effect on the 1st day of October 2004.
this 6th day of September 2004.