41 C.F.R. Subpart 101–30.1—General
Title 41 - Public Contracts and Property Management
Source: 29 FR 16004, Dec. 1, 1964, unless otherwise noted.
This subpart defines the objectives of the Federal Catalog System, and assigns responsibilities for its operation. The basic principles and procedures of the Federal Catalog System are contained in published cataloging handbooks and manuals described in subpart 101–30.2. As used in this part 101–30, the following terms shall have the meanings set forth in this §101–30.101. Civil agency item means an item of supply in the supply system of one or more civilian agencies, which is repetitively procured, stocked, or otherwise managed (includes direct delivery requirements as well as items stocked for issue). [46 FR 35644, July 10, 1981] Item-of-production means those articles, equipment, materials, parts, pieces, or objects produced by a manufacturer which conform to the same engineering drawing, standard, or specification and receive the same quality control and inspection. [46 FR 35644, July 10, 1981] Item of supply means an item of production that is purchased, cataloged, and assigned a national stock number by the Government. The item of supply is determined by the requirements of each Government agency's supply system. The item of supply concept differentiates one item from another item in the Federal Catalog System. Each item of supply is expressed in and fixed by a national item identification number. An item of supply may be: (a) A single item of production; (b) Two or more items of production that are functionally interchangeable; (c) A more precise quality controlled item than the regular item of production, or (d) A modification of a regular item of production. [46 FR 35644, July 10, 1981] The national stock number (NSN) is the identifying number assigned to each item of supply. The NSN consists of the 4-digit Federal Supply Classification (FSC) code and the 9-digit national item identification number (NIIN). The written, printed, or typed NSN configuration is 1234–00–567–8901. The following terms are elements of the 13-digit national stock number: (a) Federal Supply Classification (FSC) is a 4-digit number which groups similar items into classes. (b) National Codification Bureau (NCB) code is a 2-digit number designating the central cataloging office of the NATO or other friendly country which assigned the national item identification number (NIIN) and is used as the first two digits of the NIIN. (c) National item identification number (NIIN) is a 9-digit number composed of the NCB code number (2-digits) followed by 7 other nonsignificant digits. [41 FR 11308, Mar. 18, 1976] Federal item identification means the approved item identification for the item of supply, plus the national stock number assigned to that item identification. It consists of four basic elements: The name of the item, the identifying characteristics, the Federal Supply Classification code, and the national item identification number. [41 FR 11308, Mar. 18, 1976] Cataloging means the process of uniformly identifying, describing, classifying, numbering, and publishing in the Federal Catalog System all items of personal property (items of supply) repetitively procured, stored, issued, and/or used by Federal agencies. [41 FR 11308, Mar. 18, 1976] Cataloging activity means the activity of a Federal agency having responsibility for performing cataloging operations in identifying and describing items of supply in the Federal Catalog System. [41 FR 11308, Mar. 18, 1976] Federal Catalog System means the single supply catalog system designed to uniformly identify, classify, name, describe, and number the items of personal property used by the Federal Government by providing only one classification, one name, one description, and one item identification number for each item of supply. It provides a standard reference language or terminology to be used by all persons engaged in the process of supply. [41 FR 11308, Mar. 18, 1976] Conversion means the changeover from using existing supply classifications, stock numbers, names, and identification data to using those of the Federal Catalog System in all supply operations, from determination of requirements to final disposal. [41 FR 11308, Mar. 18, 1976] Item entry control means the functional responsibility of GSA/DOD cataloging to minimize the number of items in the supply system by: (a) Establishing controls that prevent unessential new items from entering the supply system; (b) promoting the development of standards and use of standard items; and (c) eliminating items having nonstandard characteristics, and isolating and recommending the use of duplicate or replacement items. [46 FR 35645, July 10, 1981] GSA section of the Federal Supply Catalog means a series of supply catalogs issued by GSA as an integral part of the Federal Supply Catalog. These catalogs indicate the source for obtaining supplies and services and contain ordering instructions and related supply management data. [41 FR 11308, Mar. 18, 1976] Recorded data means the data which are associated with a national stock number and are recorded on microfilm or magnetic computer tape at the Defense Logistics Center (DLSC), Battle Creek, MI 49016. [41 FR 11308, Mar. 18, 1976] Item identification data means recorded data which are used to differentiate an item from all other items. Item identification data are composed of data that describe the essential physical characteristics of the item and reference data that relate the item to other identifying media (such as manufacturers' part numbers, identified blueprints, suppliers' catalogs, or the like). [41 FR 11308, Mar. 18, 1976] Management data means recorded data that relate an item to the individual agency's supply system for purposes of supply management as standardization, source of supply, or inventory control. Management data do not affect the identification of an item. [41 FR 11308, Mar. 18, 1976] Maintenance action means any action taken after conversion to the Federal Catalog System which changes the previously reported identification or management data regarding a cataloged item. [46 FR 35645, July 10, 1981] Data preparation means the conversion of item identification and management data to the appropriate Automated Data Processing (ADP) format. [41 FR 11308, Mar. 18, 1976] Data transmission means the operation of telecommunication equipment for the receipt and transmission of item identification and management data. [41 FR 11308, Mar. 18, 1976] Supply support means the functions performed by the supply manager to provide requesting (using) activities with a Government source and method of supply for an item; e.g., GSA stock program, Federal supply schedule program, GSA's buy-on-demand program, or GSA's authorizing an agency to purchase locally. [43 FR 42257, Sept. 20, 1978] Supply support request means a request from an activity to a supply manager; e.g., a request to GSA to provide that activity with supply support for an item. [43 FR 42257, Sept. 20, 1978] The objectives of the Federal cataloging program are: (a) To provide for the maintenance of a uniform Federal supply catalog system and the conversion to and exclusive use of this system by all Federal agencies. (b) To name, describe, identify, classify, and number each item of personal property to be included in the Federal Catalog System so that the same items will have a single Federal item identification within and among the organizational elements of all Federal agencies. (c) To collect, maintain, and publish such Federal catalog data and related supply management data as may be determined necessary or desirable to reflect such benefits to supply management as: (1) Assistance in standardization of supplies and equipment; (2) Disclosure of interchangeability and substitutability of items; (3) Reduction in inventories of stock and increased rates of turnover; (4) Increase in vendor competition and broader sources of supply; (5) Provision of data for determining the most effective and economical method of item management on a Federal agency systemwide basis; (6) Enhance item entry control; (7) Facilitation of better interagency and intra-agency use of supplies, equipment, and excess stocks, and more exact identification of surplus personal property; and (8) Assistance in providing precise statistics for budget and financial accounting purposes. [29 FR 16004, Dec. 1, 1964, as amended at 36 FR 20292, Oct. 20, 1971; 41 FR 11308, Mar. 18, 1976]
Title 41: Public Contracts and Property Management
PART 101–30—FEDERAL CATALOG SYSTEM
Subpart 101–30.1—General
§ 101-30.100 Scope of subpart.
§ 101-30.101 Definitions.
§ 101-30.101-1 Civil agency item.
§ 101-30.101-1a Item of production.
§ 101-30.101-2 Item of supply.
§ 101-30.101-3 National stock number.
§ 101-30.101-4 Federal item identification.
§ 101-30.101-5 Cataloging.
§ 101-30.101-6 Cataloging activity.
§ 101-30.101-7 Federal Catalog System.
§ 101-30.101-8 Conversion.
§ 101-30.101-9 Item entry control.
§ 101-30.101-10 GSA section of the Federal Supply Catalog.
§ 101-30.101-11 Recorded data.
§ 101-30.101-12 Item identification data.
§ 101-30.101-13 Management data.
§ 101-30.101-14 Maintenance action.
§ 101-30.101-15 Data preparation.
§ 101-30.101-16 Data transmission.
§ 101-30.101-17 Supply support.
§ 101-30.101-18 Supply support request.
§ 101-30.102 Objectives.
§ 101-30.103 Responsibilities.
§ 101-30.103-1 General.
(a) The provisions of section 206 of the Federal Property and Administrative Services Act of 1949 (40 U.S.C. 487) authorize the Administrator of General Services to establish and maintain a uniform Federal Catalog System to identify and classify personal property under the control of Federal agencies. Under this law each Federal agency is required to utilize the uniform Federal Catalog System, except as the Administrator of General Services shall otherwise provide, taking into consideration efficiency, economy, and other interests of the Government.
(b) The Defense Cataloging and Standardization Act (chapter 145, title 10, U.S. Code) authorizes the Secretary of Defense to develop a single supply catalog system for the Department of Defense.
(c) Both laws require that the Administrator of General Services and the Secretary of Defense shall coordinate the cataloging activities of GSA and the Department of Defense to avoid unnecessary duplication.
[29 FR 16004, Dec. 1, 1964, as amended at 41 FR 11309, Mar. 18, 1976]
§ 101-30.103-2 Agency responsibilities.
(a) Each civil agency shall:
(1) Participate in the preparation and maintenance of the civil agency portion of the Federal Catalog System and in the conversion to and utilization of this system, and
(2) Comply with the policies, principles, rules, and procedures of the Federal Catalog System as prescribed in this part 101–30.
(b) Adherence by the Department of Defense to the single supply catalog system developed for the military departments under chapter 145, title 10, U.S. Code, shall be deemed to constitute full coordination of cataloging activities with GSA.
Browse Next
