41 C.F.R. Subpart 101–30.3—Cataloging Items of Supply
Title 41 - Public Contracts and Property Management
This subpart prescribes the types of items to be cataloged, the types of items to be excluded from the Federal Catalog System, the responsibilities for catalog data preparation and transmission to the Defense Logistics Services Center (DLSC), and the application of item entry control procedures upon request for cataloging action. [42 FR 36255, July 14, 1977] Items of personal property in the civil agency systems that are subject to repetitive procurement, storage, distribution and/or issue, and all locally purchased, centrally managed items will be named, described, identified, classified, and numbered (cataloged) in the Federal Catalog System. Other locally purchased items may be cataloged based upon civil agency requirements. The term “repetitive” will be construed to mean continual or recurring and applies to those items for which a need is deemed to exist within the appropriate civil agency. [41 FR 11309, Mar. 18, 1976] Items of personal property in the following categories are to be excluded from the Federal Catalog System except when an agency determines that Federal item identification data will be of value in its supply management operations: (a) Capital equipment items which are nonexpendable and are especially designed for a specific purpose, such as elevators or central air-conditioning system installations. (b) Items of personal property on which security classification is imposed. (c) Items procured on a one-time or infrequent basis for use in research and development, experimentation, construction, or testing and not subject to centralized item inventory management, reporting, or stock control. (d) Items procured in foreign markets for use in overseas activities of Federal agencies. (e) Printed forms. [29 FR 16004, Dec. 1, 1964, as amended at 41 FR 11309, Mar. 18, 1976; 42 FR 36255, July 14, 1977] Each agency shall ensure that each of its items to be cataloged is included and maintained in the Federal Catalog System. (a) Agencies with cataloging and data preparation and transmission capabilities, when authorized by GSA, shall submit data direct to the Defense Logistics Services Center (DLSC) in conformance with procedures set forth in the Defense Integrated Data System (DIDS) Procedures Manual (DOD 4100.39–M). (b) Agencies not having the capabilities cited in paragraph (a) of this section shall submit their request to the appropriate cataloging activity; i.e., GSA or VA, for the performance of all cataloging functions and/or the preparation of data for submission to DLSC. Cataloging requests to GSA or VA shall be prepared using Standard Form 1303, Request for Federal Cataloging/Supply Support Action (illustrated at §101–30.4901–1303). EAM card formatted requests for volume add/delete user actions may also be submitted. Instructions on the preparation of Standard Form 1303 and EAM card formatted requests and guidance in determining the appropriate cataloging activity designated to receive requests are in the GSA Handbook, Federal Catalog System-Logistics Data (FPMR 101–30.3), issued by the Commissioner, Federal Supply Service. (c) GSA will confer with civil agencies periodically to review and devise methods of submission according to their needs and capabilities. [42 FR 36255, July 14, 1977, as amended at 46 FR 35645, July 10, 1981] In addition to the reviews attendant to the process of item identification and assignment of national stock numbers, proposed new items will be subjected to a technical review to associate them with items available through the GSA supply system. Where a similar item is available through the GSA supply system, the agency will be informed of the national stock number and a source of supply and will be requested to use that item. If the requesting agency considers the GSA item unacceptable because of technical differences, the requesting agency shall notify GSA of the technical differences between the alternate item and the requested item to allow for the assignment of a new national stock number to the requested item. [46 FR 35645, July 10, 1981] When an agency believes that the benefits of the Federal Catalog System may be realized without formal participation, a request for an exemption shall be submitted to the General Services Administration (FRI), Washington, DC 20406. After reviewing the request for an exemption, GSA will inform the requesting agency of the decision and will provide instructions for implementation. The request for an exemption shall include, but not be limited to, the following information: (a) Number of items repetitively procured, stored, distributed, or issued. (b) Number of items currently used having national stock numbers. (c) Identification system planned or in use other than the Federal catalog system. (d) Whether procurement is centralized. (e) Description of any catalogs published. If none, so state. (f) Whether supply support is received from another agency including the name of the agency and category of item involved; e.g., electronics. (g) Cost differential between submitting a request for cataloging action and identifying the item under the agency's current or planned system. [43 FR 42257, Sept. 20, 1978, as amended at 46 FR 35645, July 10, 1981]
Title 41: Public Contracts and Property Management
PART 101–30—FEDERAL CATALOG SYSTEM
Subpart 101–30.3—Cataloging Items of Supply
§ 101-30.300 Scope of subpart.
§ 101-30.301 Types of items to be cataloged.
§ 101-30.302 Types of items excluded from cataloging.
§ 101-30.303 Responsibility.
§ 101-30.304 Application of item entry control.
§ 101-30.305 Exemptions from the system.
