48 C.F.R. PART 642—CONTRACT ADMINISTRATION AND AUDIT SERVICES


Title 48 - Federal Acquisition Regulations System


Title 48: Federal Acquisition Regulations System

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PART 642—CONTRACT ADMINISTRATION AND AUDIT SERVICES

Section Contents

Subpart 642.2—Contract Administration Services

642.270   Contracting Officer's Representative (COR).
642.271   Government Technical Monitor (GTM).
642.272   DOSAR contract clauses.

Subpart 642.6—Corporate Administration Contracting Officer

642.602   Assignment and location.

Subpart 642.7—Indirect Cost Rates

642.703   General.
642.703-2   Certificate of indirect costs.

Subpart 642.14—Traffic and Transportation Management

642.1406-2   Contract clause.
642.1406-2-70   DOSAR contract clauses.

Subpart 642.15—Contractor Performance Information

642.1503   Procedures.
642.1503-70   Contractor Performance System (CPS).


Authority:  40 U.S.C. 486(c); 22 U.S.C. 2658.

Source:  53 FR 26176, July 11, 1988, unless otherwise noted.

Subpart 642.2—Contract Administration Services
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642.270   Contracting Officer's Representative (COR).
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(a) Scope. Contracting officers may designate technically qualified personnel as their authorized representatives to assist in the administration of contracts. This section is mandatory for domestic contracting activities and recommended for overseas contracting activities.

(b) Policy. It is Department policy that only Department of State employees who have completed adequate training and have the necessary experience and judgment shall be appointed as CORs. This policy shall be reinforced by contracting officers and administered jointly by A/OPE and FSI. Required training shall be funded by the COR's office.

[59 FR 66766, Dec. 28, 1994]

642.271   Government Technical Monitor (GTM).
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(a) Policy. The contracting officer may appoint a Government Technical Monitor (GTM) to assist the Contracting Officer's Representative (COR) in monitoring a contractor's performance. The contracting officer may appoint a GTM because of physical proximity to the contractor's work site, or because of special skills or knowledge necessary for monitoring the contractor's work. The contracting officer may also appoint a GTM to represent the interests of another requirements office or post concerned with the contractor's work. A GTM shall be a direct-hire U.S. Government employee.

[69 FR 19338, Apr. 13, 2004]

642.272   DOSAR contract clauses.
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(a) The contracting officer shall insert a clause substantially the same as the clause at 652.242–70, Contracting Officer's Representative, in solicitations and contracts when appointment of a contracting officer's representative is anticipated.

(b) The contracting officer shall insert a clause substantially the same as the clause at 652.242–73, Authorization and Performance, in all solicitations and contracts to be awarded and/or performed overseas. For overseas local guard contracts, the contracting officer shall use the clause with its Alternate I.

[64 FR 43629, Aug. 11, 1999. Redesignated at 69 FR 19338, Apr. 13, 2004]

Subpart 642.6—Corporate Administration Contracting Officer
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642.602   Assignment and location.
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The Procurement Executive is the agency head's designee for the purposes of FAR 42.602(a).

Subpart 642.7—Indirect Cost Rates
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642.703   General.
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642.703-2   Certificate of indirect costs.
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(b) The head of the contracting activity is the agency head's designee for the purpose of FAR 42.703–2(b).

[64 FR 43629, Aug. 11, 1999]

Subpart 642.14—Traffic and Transportation Management
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642.1406-2   Contract clause.
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642.1406-2-70   DOSAR contract clauses.
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(a) The contracting officer shall insert the clause at 652.242–71, Notice of Shipment, in solicitations and contracts entered into and performed outside the United States, when overseas shipment of supplies is required.

(b) The contracting officer shall insert the clause at 652.242–72, Shipping Instructions, in solicitations and contracts with a source in the United States and overseas shipment of supplies is required.

Subpart 642.15—Contractor Performance Information
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642.1503   Procedures.
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642.1503-70   Contractor Performance System (CPS).
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(a) The Department of State subscribes to the Contractor Performance System (CPS) maintained by the National Institutes of Health. CPS is an Internet-based tool allowing contracting officers to input past performance information and view past performance information input by other contracting officers in other locations and agencies.

(b) All DOS contracting officers with access to the Internet shall use CPS to evaluate contractor's past performance for all contracts exceeding $100,000, including options. Contracting officers shall also use the CPS to evaluate the past performance of offerors on all competitive negotiated acquisitions exceeding $100,000, including options, unless the contracting officer documents in the contract file why past performance is not an appropriate evaluation factor. The CPS may also be used for evaluating acquisitions not exceeding $100,000 to conform to the general principle of considering past performance in all acquisitions.

(c) Form DS–1771, Contractor Past Performance Evaluation, shall be used only:

(1) When the CPS is temporarily unavailable. When the CPS becomes available, data from any DS–1771 created in the interim shall be promptly entered into the CPS; or

(2) At overseas locations where access to the Internet is not practicable.

(d) Heads of contracting activities shall send a list of the names, work addresses, and phone numbers of all acquisition personnel whom they wish to have access to the CPS to A/LM/AQM.

[69 FR 19338, Apr. 13, 2004]

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