49 C.F.R. PART 633—PROJECT MANAGEMENT OVERSIGHT
Title 49 - Transportation
Authority: 49 U.S.C. 1601 et. seq., 1619.
Source: 54 FR 36711, Sept. 1, 1989, unless otherwise noted.
This part implements section 324 of the Surface Transportation and Uniform Relocation Assistance Act of 1987 (Pub. L. 100–17), which added section 23 to the FT Act. The part provides for a two-part program for major capital projects receiving assistance from the agency. First, subpart B discusses project management oversight, designed primarily to aid FTA in its role of ensuring successful implementation of federally-funded projects. Second, subpart C discusses the project management plan (PMP) required of all major capital projects. The PMP is designed to enhance the recipient's planning and implementation efforts and to assist FTA's grant application analysis efforts. This rule applies to a recipient of Federal financial assistance undertaking a major capital project using funds made available under: (a) Sections 3, 9, or 18 of the Federal Mass Transit Act of 1964, as amended; (b) 23 U.S.C. 103(e)(4); or (c) Section 14(b) of the National Capital Transportation Amendments of 1979 (93 Stat. 1320, Pub. L. 96–184). As used in this part: Administrator means the Administrator of the Federal Transit Administration or the Administrator's designee. Days means calendar days. Fixed guideway means any public transportation facility which utilizes and occupies a separate right-of-way or rails. This includes, but is not limited to, rapid rail, light rail, commuter rail, automated guideway transit, people movers, and exclusive facilities for buses and other high occupancy vehicles. Full funding agreement means a written agreement between FTA and a recipient that establishes a financial ceiling with respect to the Government's participation in a project; sets forth the scope of a project; and sets forth the mutual understanding, terms, and conditions relating to the construction and management of a project. Major capital project means a project that: (1) Involves the construction of a new fixed guideway or extension of an existing fixed guideway; (2) Involves the rehabilitation or modernization of an existing fixed guideway with a total project cost in excess of $100 million; or (3) The Administrator determines is a major capital project because the project management oversight program will benefit specifically the agency or the recipient. Typically, this means a project that: (i) Generally is expected to have a total project cost in excess of $100 million or more to construct; (ii) Is not exclusively for the routine acquisition, maintenance, or rehabilitation of vehicles or other rolling stock; (iii) Involves new technology; (iv) Is of a unique nature for the recipient; or (v) Involves a recipient whose past experience indicates to the agency the appropriateness of the extension of this program. Project management oversight means the monitoring of a major capital project's progress to determine whether a project is on time, within budget, in conformance with design criteria, constructed to approved plans and specifications and is efficiently and effectively implemented. Project management plan means a written document prepared by a recipient that explicitly defines all tasks necessary to implement a major capital project. Recipient means a direct recipient of Federal financial assistance from FTA. FT Act means the Federal Mass Transit Act of 1964, as amended. FTA means the Federal Transit Administration. The Administrator may contract for project management oversight services when the following two conditions apply: (a) The recipient is using funds made available under section 3, 9, or 18 of the Federal Mass Transit Act of 1964, as amended; 23 U.S.C. 103(e)(4); or section 14(b) of the National Capital Transportation Amendments of 1979; and (b) The project is a “major capital project”. PMO services will be initiated as soon as it is practicable, once the agency determines this part applies. In most cases, this means that PMO will begin during the preliminary engineering phase of the project. However, consistent with other provisions in this part, the Administrator may determine that a project is a “major capital project” at any point during its implementation. Should this occur, PMO will begin as soon as practicable after this agency determination. A recipient of FTA funds for a major capital project shall provide the Administrator and the PMO contractor chosen under this part access to its records and construction sites, as reasonably may be required. (a) Any person or entity may provide project management oversight services in connection with a major capital project, with the following exceptions: (1) An entity may not provide PMO services for its own project; and (2) An entity may not provide PMO services for a project if there exists a conflict of interest. (b) In choosing private sector persons or entities to provide project management oversight services, FTA uses the procurement requirements in the government-wide procurement regulations, found at 48 CFR CH I. (a) FTA is authorized to expend up to (b) A contract entered into between FTA and a person or entity for project management oversight services under this part will provide for the payment by FTA of 100 percent of the cost of carrying out the contract. (a) If a project meets the definition of major capital project, the recipient shall submit a project management plan prepared in accordance with §633.25 of this part, as a condition of Federal financial assistance. As a general rule, the PMP must be submitted during the grant review process and is part of FTA's grant application review. This section applies if: (1) The project fails under one of the automatic major capital investment project categories (§633.5(1) or (2) of this part); or (2) FTA makes a determination that a project is a major capital project, consistent with the definition of major capital project in §633.5. This determination normally will be made during the grant review process. However, FTA may make such determination after grant approval. (b)(1) FTA will notify the recipient when it must submit the PMP. Normally, FTA will notify the recipient sometime during the grant review process. If FTA determines the project is major under its discretionary authority after the grant has been approved, FTA will inform the recipient of its determination as soon as possible. (2) Once FTA has notified the recipient that it must submit a plan, the recipient will have a minimum of 90 days to submit the plan. Within 60 days of receipt of a project management plan, the Administrator will notify the recipient that: (a) The plan is approved; (b) The plan is disapproved, including the reasons for the disapproval; (c) The plan will require modification, as specified, before approval; or (d) The Administrator has not yet completed review of the plan, and state when it will be reviewed. At a minimum, a recipient's project management plan shall include— (a) A description of adequate recipient staff organization, complete with well-defined reporting relationships, statements of functional responsibilities, job descriptions, and job qualifications; (b) A budget covering the project management organization, appropriate consultants, property acquisition, utility relocation, systems demonstration staff, audits, and such miscellaneous costs as the recipient may be prepared to justify; (c) A construction schedule; (d) A document control procedure and recordkeeping system; (e) A change order procedure which includes a documented, systematic approach to the handling of construction change orders; (f) A description of organizational structures, management skills, and staffing levels required throughout the construction phase; (g) Quality control and quality assurance programs which define functions, procedures, and responsibilities for construction and for system installation and integration of system components; (h) Material testing policies and procedures; (i) Plan for internal reporting requirements including cost and schedule control procedures; and (j) Criteria and procedures to be used for testing the operational system or its major components; (a) Upon approval of a project management plan by the Administrator the recipient shall begin implementing the plan. (b) If a recipient must modify an approved project management plan, the recipient shall submit the proposed changes to the Administrator along with an explanation of the need for the changes. (c) A recipient shall submit periodic updates of the project management plan to the Administrator. Such updates shall include, but not be limited to: (1) Project budget; (2) Project schedule; (3) Financing, both capital and operating; (4) Ridership estimates, including operating plan; and (5) Where applicable, the status of local efforts to enhance ridership when estimates are contingent, in part, upon the success of such efforts. (d) A recipient shall submit current data on a major capital project's budget and schedule to the Administrator on a monthly basis. A waiver will be considered upon initiation by the grantee or by the agency itself. The Administrator may, on a case-by-case basis, waive: (a) Any of the PMP elements in §633.25 of this part if the Administrator determines the element is not necessary for a particular plan; or (b) The requirement of having a new project management plan submitted for a major capital project if a recipient seeks to manage the major capital project under a previously-approved project management plan.
Title 49: Transportation
PART 633—PROJECT MANAGEMENT OVERSIGHT
Section Contents
§ 633.1 Purpose.
§ 633.3 Scope.
§ 633.5 Definitions.
§ 633.11 Covered projects.
§ 633.13 Initiation of PMO services.
§ 633.15 Access to information.
§ 633.17 PMO contractor eligibility.
§ 633.19 Financing the PMO program.
§ 633.21 Basic requirement.
§ 633.23 FTA review of PMP.
§ 633.25 Contents of a project management plan.
§ 633.27 Implementation of a project management plan.
§ 633.29 PMP waivers.
Subpart A—General Provisions
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§ 633.1 Purpose.
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§ 633.3 Scope.
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§ 633.5 Definitions.
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Subpart B—Project Management Oversight Services
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§ 633.11 Covered projects.
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§ 633.13 Initiation of PMO services.
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§ 633.15 Access to information.
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§ 633.17 PMO contractor eligibility.
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§ 633.19 Financing the PMO program.
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Subpart C—Project Management Plans
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§ 633.21 Basic requirement.
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§ 633.23 FTA review of PMP.
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§ 633.25 Contents of a project management plan.
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§ 633.27 Implementation of a project management plan.
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§ 633.29 PMP waivers.
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