§ 4607. — Procedures and records.
[Laws in effect as of January 24, 2002]
[Document not affected by Public Laws enacted between
January 24, 2002 and December 19, 2002]
[CITE: 22USC4607]
TITLE 22--FOREIGN RELATIONS AND INTERCOURSE
CHAPTER 56--UNITED STATES INSTITUTE OF PEACE
Sec. 4607. Procedures and records
(a) Monitoring and evaluation of programs
The Institute shall monitor and evaluate and provide for independent
evaluation if necessary of programs supported in whole or in part under
this chapter to ensure that the provisions of this chapter and the
bylaws, rules, regulations, and guidelines promulgated pursuant to this
chapter are adhered to.
(b) Suspension procedures
The Institute shall prescribe procedures to ensure that grants,
contracts, and financial support under this chapter are not suspended
unless the grantee, contractor, or person or entity receiving financial
support has been given reasonable notice and opportunity to show cause
why the action should not be taken.
(c) Selection considerations
In selecting persons to participate in Institute activities, the
Institute may consider a person's practical experience or equivalency in
peace study and activity as well as other formal requirements.
(d) Accounts of receipts and disbursements; financial reports
The Institute shall keep correct and complete books and records of
account, including separate and distinct accounts of receipts and
disbursements of Federal funds. The Institute's annual financial report
shall identify the use of such funding and shall present a clear
description of the full financial situation of the Institute.
(e) Minutes of proceedings
The Institute shall keep minutes of the proceedings of its Board and
of any committees having authority under the Board.
(f) Record and inspection of required items
The Institute shall keep a record of the names and addresses of its
Board members; copies of this chapter, of any other Acts relating to the
Institute, and of all Institute bylaws, rules, regulations, and
guidelines; required minutes of proceedings; a record of all
applications and proposals and issued or received contracts and grants;
and financial records of the Institute. All items required by this
subsection may be inspected by any Board member or the member's agent or
attorney for any proper purpose at any reasonable time.
(g) Audits
The accounts of the Institute shall be audited annually in
accordance with generally accepted auditing standards by independent
certified public accountants or independent licensed public accountants,
certified or licensed by a regulatory authority of a State or other
political subdivision of the United States on or before December 31,
1970. The audit shall be conducted at the place or places where the
accounts of the Institute are normally kept. All books, accounts,
financial records, files, and other papers, things, and property
belonging to or in use by the Institute and necessary to facilitate the
audit shall be made available to the person or persons conducting the
audit, and full facilities for verifying transactions with the balances
or securities held by depositories, fiscal agents, and custodians shall
be afforded to such person or persons.
(h) Report of audit to Congress; copies for public
The Institute shall provide a report of the audit to the President
and to each House of Congress no later than six months following the
close of the fiscal year for which the audit is made. The report shall
set forth the scope of the audit and include such statements, together
with the independent auditor's opinion of those statements, as are
necessary to present fairly the Institute's assets and liabilities,
surplus or deficit, with reasonable detail, including a statement of the
Institute's income and expenses during the year, including a schedule of
all contracts and grants requiring payments in excess of $5,000 and any
payments of compensation, salaries, or fees at a rate in excess of
$5,000 per year. The report shall be produced in sufficient copies for
the public.
(i) Freedom of information provisions applicable
The Institute and its directors, officers, employees, and agents
shall be subject to the provisions of section 552 of title 5 (relating
to freedom of information).
(Pub. L. 98-525, title XVII, Sec. 1708, Oct. 19, 1984, 98 Stat. 2657.)
Termination of Reporting Requirements
For termination, effective May 15, 2000, of provisions in subsec.
(h) of this section relating to providing a report of the audit to each
House of Congress, see section 3003 of Pub. L. 104-66, as amended, set
out as a note under section 1113 of Title 31, Money and Finance, and
page 207 of House Document No. 103-7.
