ADMINISTRATIVE
CIRCULAR NO. 10-96
TO:
ALL EXECUTIVE AND PRESIDING JUDGES, CLERKS OF COURT, BRANCH CLERKS OF
COURT,
OFFICERS-IN-CHARGE, AND ALL ACCOUNTABLE OFFICERS OF THE REGIONAL TRIAL
COURTS, METROPOLITAN TRIAL COURTS, MUNICIPAL TRIAL COURTS IN CITIES,
MUNICIPAL
TRIAL COURTS, MUNICIPAL CIRCUIT TRIAL COURTS, SHARI'A DISTRICT COURTS,
SHARI'A CIRCUIT COURTS, COURT LIBRARIES AND MAINTENANCE OFFICES OF THE
HALLS OF JUSTICE.
SUBJECT : CONDUCT
OF PHYSICAL INVENTORY.
For purposes
of
updating our records of property accountabilities and to determine
existing
conditions of office equipment, furniture, books and other properties
supplied
by the Department of Justice when it had administrative supervision
over
lower courts or before 17 January 1973, and by the Supreme Court
thereafter,
all Clerks of Court, Branch Clerks of Court, Officers-in-Charge and all
accountable officers of the Regional Trial Court, Metropolitan Trial
Court,
Municipal Trial Court in Cities, Municipal Trial Court, Municipal
Circuit
Trial Court, Shari'a District Court, Shari'a Circuit Court, Court
Libraries
and Maintenance Officers of the Halls of Justice, are hereby directed
to
conduct physical inventory of said properties assigned to their
respective
branches, offices and libraries as of 30 September 1996 and as of 31
December
of every year thereafter. However, not included in this year’s
inventory
reports are equipment, furniture and other properties issued by the
Department
of Justice to branches and offices in the Halls of Justice not covered
by any formal turn-over. The conduct of inventory must be witnessed by
a representative of the nearest Commission on Audit Office.
The result of such
inventory should be accomplished in the attached Inventory Report form,
accomplished in triplicate, and must be duly verified and attested by
the
representative of the Commission on Audit.
In the preparation
of the inventory reports, the condition of each piece of property
should
be duly indicated under the heading of the "Remarks" column of the
prescribed
form.
All Executive and
Presiding Judges shall supervise the proper implementation of this
directive
within their respective jurisdiction to insure the prompt
accomplishment
and submission to the Property Division, Supreme Court, Manila, for
compilation
into a consolidated Inventory Report. The aforementioned officials
required
to submit such reports within thirty [30] working days from receipt of
this Administrative Circular and on or before 30 January of every
succeeding
year.
20 September 1996
[Sgd.]
ANDRES
R. NARVASAChief
Justice |
