Memorandum Circular No. 09
Series of 2002
TO
: All Shipping Principals/Employers, Licensed
Manning Agencies/Shipping Companies,
Maritime Schools, Seafarers and Other Concerned Entities
SUBJECT : New Procedures in the Registration of Seafarers
and Issuance of the Permanent Registration Number.
In
line with the streamlining of procedures of the Administration pursuant
to the program of establishing an electronic link among different
government agencies involved in the documentation and registration of
seafarers, new procedures for the issuance of the Seafarers
Registration Certificate (SRC) shall be implemented effective
immediately.
Section 1. Registration Through Licensed Manning Agencies/Shipping
Companies. - Seafarers who are considered as new entrants to the
service and have not been registered and issued a Seafarer's
Registration Certificate (SRC) can apply directly with the licensed
manning agencies/shipping companies. These seafarers shall no longer be
required to register prior to application.
Hired seafarers shall be registered and issued a permanent registration
number only upon presentation by the licensed manning agency/shipping
company to the POEA of their employment contract and other requirements
for processing and issuance of the Overseas Employment Certificate
(OEC).
The manning agencies/shipping companies shall submit the seafarer's
application for registration, together with the following requirements:
1.1 Valid Seafarer's Identification and Record Book (SIRB);
1.2 Original copy of the Basic Safety Course Certificate of Completion;
1.3
Certification, authentication and
validation (C.A.V.) of school
documents and/or the original copy of school diploma, transcript of
records for high school and college graduates; or
Certificate of
employment duly
supported by SSS
premium contributions for applicants with related landbased experience;
or Valid Certificate of Registration or Certificate of Competence from
the Professional Regulations Commission for marine officers; and
1.4 Other documents as are deemed necessary.
Likewise, for the purpose of upgrading or updating of position/rank in
the SRC of seafarers who were previously registered and were able to
acquire new license or sufficient sea experience, a new SRC reflecting
the new position/rank shall be issued only upon presentation by the
hiring manning agency/shipping company to POEA of their employment
documents and certificate of sea service or the valid Certificate of
Registration and Certificate of Competency from the Philippine
Regulation Commission for marine officers.
Section 2. Agencies Availing of the In-house Processing Scheme -
Manning agency/shipping company availing of the in-house processing
scheme shall, prior to in-house processing of employment contract of
the seafarer, present to POEA an endorsement letter indicating the name
of the seafarer whose contract documents will be processed under this
scheme, in lieu of the employment contract, together with the required
documents for registration and issuance of the SRC for seafarers
considered as new entrants and have not been registered, and for
seafarers whose positions/ranks need to be upgraded or updated, as
provided for under paragraphs 3 and 4 of Section 1.
Section 3. Registration Through Maritime Schools - Nautical and marine
engineering students requiring apprenticeship onboard vessel prior to
graduation shall be endorsed by the maritime schools to POEA for
registration. The schools shall present the SIRB of the student,
together with the school certification that the student had completed
the academic requirements and is required to undergo apprenticeship
training on board vessel for the conferment of his college diploma.
Section 4. Additional Service at No Cost to the Seafarer - The
aforementioned services shall be provided by the manning
agencies/shipping companies and maritime schools without additional
costs to the seafarers.
For strict compliance.
ROSALINDA DIMAPILIS-BALDOZ
Administrator
15 August 2002
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