[A.M. No. 01-7-09-SC.July 17, 2001]
RESOLUTION ESTABLISHING THE PROGRAM MANAGEMENT OFFICE
(PMO) FOR THE JUDICIAL REFORM PROGRAM
EN BANC
Gentlemen:
Quoted hereunder, for your information, is a
resolution of this Court dated JUL
17 2001.
A.M. No. 01-7-09-SC.(Resolution Establishing the Program
Management Office (PMO) for the Judicial Reform Program.)
WHEREAS, during the last
two years, the Supreme Court has taken concrete efforts to establish a strong
foundation for the long-term development of the Judiciary.These efforts culminated in the completion
of the Action Program for Judicial Reform (APJR) 2001-2006, which was approved
by the Court En Banc in its
Resolutions of 21 November and 5 December 2000 in A.M. No. 00-11-02-SC.The APJR, with its wide-ranging yet
comprehensive set of reform projects and activities aimed at enhancing judicial
conditions and performance, constitutes the framework for the Judicial Reform
Program.
WHEREAS, a key factor to
ensure the successful implementation of the Judicial Reform Program is the
adoption of appropriate program management strategies and mechanisms for the
synchronization of various reforms.This can be achieved by the establishment of an institutional structure
that will manage the reform program.
WHEREAS, at present, the
Project Management Office for the World Bank-PHRD Grant for Judicial Reform
Project has been overseeing all activities related to judicial reform beyond
what is covered by the Grant, without an office to perform such function.
WHEREAS, the scope and
extent of the reform program demands a permanent structure adequately staffed
by full-time personnel skilled in project management and development.Project management tasks will considerably
intensify and increase as the detailed reform diagnostics and design work
commence in 2001 and the overall reform program escalates over the next five
years.This necessitates the immediate
creation of an organic unit that will manage and coordinate the entire reform
program.
NOW, THEREFORE, the Court
RESOLVED, as it hereby RESOLVES, to establish a PROGRAM MANAGEMENT OFFICE
(hereafter the PMO).
SECTION 1.Functions.-
THE PMO shall have the overall responsibility of carrying out the Judicial
Reform Program as set forth and enunciated in the APJR.It shall perform the following functions:
1) Manage the entire
reform program, including the synchronization and reconciliation of the
political, technical and policy aspects, and ensure the timely execution and
completion of program activities, as well as the generation of all program
outputs;
2) Prepare the project
documents and undertake the acquisition and selection of expertise, goods and
services to execute the identified action programs;
3) Monitor and
periodically review program implementation and the performance and status of
the APJR;
4) Ensure the efficient
and effective management of all resources for judicial reform;
5) Establish linkages with
executive agencies and funding institutions for the acquisition of resources
and efficient implementation of inter-agency activities;
6) Perform other related
functions as may be assigned by the Chief Justice.
SEC. 2.Program
Management Structure.-
The PMO shall be the
technical and administrative secretariat to the Executive Committee (Execom)
for the Judicial Reform Program and under the direct administrative and
technical supervision of the Chief of Justice.Additionally, it shall coordinate with a Working Group on Judicial
Reform for the implementation of reform activities.
SEC. 3.Program
head and Functional Units.-
The PMO shall be headed by
a Program Director to be appointed by the Chief Justice.
It shall have the
following key groups:
1) Project Development
and Resource Mobilization Group, which shall
·
Liaise with the funding agencies or donors and set up
mechanisms for efficient mobilization of resources to finance specific projects
and activities in the APJR;
·
Prepare technical and financial proposals, terms of
reference, and other project documents for the procurement of goods and
services;
·
Review technical or financial proposals prior to
procurement of goods and services;
·
Perform such other related functions as may be
assigned.
2) Project
Implementation, Monitoring and Evaluation Group, which shall
·
Supervise and review the work of consultants and staff,
and monitor the progress of all activities;
·
Conduct an evaluation of project performance, including
financial and physical status of projects;
·
Coordinate with specific Project Management Units, SC
offices, executive agencies, other stakeholders and funding institutions to
ensure the synchronization and timely execution of activities and generation of
outputs;
·
Perform such other related functions as may be
assigned.
3) Administrative and
Finance Group, which shall
·
Provide administrative and financial management
services to the PMO, including but not limited to the following:
-
maintenance of the books of accounts
-
management of the receipts and expenditures
-
provision of records management services
-
management of purchasing, inventory and disposal assets
-
personnel administration for PMO
-
cash management
· Formulate
and undertake the monitoring and management of the multi-year expenditure
program and sources of financing for the entire Judicial Reform Program;
· Initiate
the preparation of the annual corporate plan;
· Perform
such other administrative and financial functions as may be assigned.
SEC. 4.Staffing
Pattern.- The staffing pattern of
the PMO shall be determined and fixed by the Chief Justice.It shall consist of a core of senior
technical people with adequate experience in project management.
The groups shall operate
as a team, each to be headed by a Director and composed of specialists.
The Chief Justice is
authorized to create the required positions, and pending the inclusion thereof
as regular items in the annual budget for the Supreme Court and the lower
courts, salaries and other incidental emoluments therefor shall be charged
against the savings of the Supreme Court and the lower courts and / or Fiscal
Autonomy Account.
SEC. 5Transitory
Institutional Arrangements.- (1)
The existing Project Management Office is hereby converted and expanded into
Program Management Office (PMO) herein established.The officials and personnel of the former may be retained at the
discretion of the Chief Justice.
The full
operationalization and staffing of the PMO shall take effect in year 2002,
considering that the 2001 budget does not have provisions for its creation.
The current Executive
Committee for the World Bank-PHRD Grant, which has been providing the policy
direction for judicial reform shall likewise continue as the Executive
Committee for the Judicial Reform Program.Its membership may, however, be changed by the Chief Justice if
warranted.
2) The immediate
hiring of project development specialists as contractual personnel,
specifically the following items:
·
One (1) Project Development Officer (SG 24)
·
One (1) Financial and Management Officer ( SG 24)
·
One (1) Planning Officer (SG 24)
is hereby authorized.Additional staff may likewise be hired in
order to effectively accomplish the reform activities set for FY 2001.In the meantime that there is no provision
in the existing plantilla for these positions, current vacant positions of
equivalent rank in the Supreme Court, including those in the Office of the
Court Administrator, may be utilized.
This Resolution shall take
effect upon its promulgation.
Promulgated this 17th
day of July, 2001.
Quisumbing, J., out
of town on official business.Ynares-Santiago, J., on leave.
Very
truly yours,
LUZVIMINDA D. PUNO
Clerk of Court
(Sgd.) MA. LUISA D. VILLARAMA
Asst.
Clerk of Court
