CIRCULAR
NO. 32-93
TO: ALL
CLERKS OF COURT OF REGIONAL TRIAL COURTS, SHARI’A DISTRICT COURTS,
METROPOLITAN
TRIAL COURTS, MUNICIPAL TRIAL COURTS IN CITIES, MUNICIPAL TRIAL COURTS,
MUNICIPAL CIRCUIT TRIAL COURTS AND THE SHARI’A CIRCUIT COURTS.
SUBJECT : COLLECTION
OF LEGAL FEES AND SUBMISSION OF MONTHLY REPORT OF COLLECTIONS.
Inspite of the issuances
by the Court of circulars and memoranda to attain maximum efficiency in
the proper handling of collections and deposits, there are still Clerks
of Court who have not been submitting regularly their monthly report of
collections and deposits while others are not remitting at all their
collections.
There are also cases
wherein Clerks of Court are not collecting the legal fees prescribed
under
Rule 141, as amended, of the Rules of Court.
In view hereof, all
Clerks of Court/Accountable Officers are enjoined to follow strictly
the
guidelines prescribed hereunder:
(1)
Submission
of monthly report of collections for all funds should be sent to this
Court
not later than the 10TH day of each succeeding month and should include
the following:
(a)
Original copy
of the Report of the Clerk of Court’s Account indicating the current
debit
and credit [Judicial Form No. 20]; duplicate official receipts issued;
and the corresponding remittance advice slips duly validated by the
Bank
where collection was deposited [amount of collections per report should
equal amount per remittance].
(For
General Fund
for Clerk of Court of RTC and SDC)
(b)
Duplicate copy
of Sheriff’s Report of Collections and Account [Judicial Form No.
38-A];
validated duplicate copy of official receipts and the corresponding
remittance
advise slips [amount of collections per report should equal amount per
remittance].
(For
General Fund
of Ex-Oficio Sheriff of RTC and SDC)
(c)
Original copy
of report of deposits and withdrawals and validated duplicate copy of
official
receipts and deposit slips; and in cases of withdrawals, a copy of the
order of the Court duly authenticated with Court’s seal and a copy of
the
acknowledgement receipt.
(For
Fiduciary
Fund of RTC and SDC)
(d)
Original copy
of report or deposits and withdrawals; duplicates of official receipts
issued, and in case of withdrawals, copy of Sheriff’s cash payment
receipts.
(For
Sheriff
Trust Fund of RTC and SDC)
(e) Original
copy
of Report of Collections and Deposits; duplicate official receipts
issued
and a copy of the validated deposit slip or the postal money order stub
if remittance is by PMO.cralaw:red
(For
Judiciary Development
Fund of RTC, SDC, Metro TC, MTCC, MTC, MCTC and SCC)
(2) In
cases where
no transaction was made within the month, notice to that effect should
be submitted to this Court in a formal letter within the aforementioned
period.
(3) All
reports should
be signed by the Clerk of Court and the Accountable Officer
concerned.
(4) All
monthly reports
in two copies should be addressed to:
"The Chief
Accountant
Supreme Court
of
the Philippines
Taft Avenue,
Manila"
"Copy
furnished:chanroblesvirtuallawlibrary
"The Office of
the
Court Administrator"
(5) All newly
appointed
Clerks of Court and all other Collecting Officers concerned shall be
required
to use new sets of books, after, turning over to the Court the old sets
of books.
(6) Every end
of
the year, the Office of the Court Administrator must be furnished with
a report of Fiduciary Fund and Sheriff Trust Fund balances duly
certified
correct by the Provincial Auditor and submitted not later than January
30, of the succeeding year.
For immediate
compliance.
July 9, 1993.
[Sgd.]
ERNANI
CRUZ PAÑOCourt
Administrator
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