REVISED MEMORANDUM CIRCULAR NO. 04-2004
ANNOUNCING THE
LAUNCHING OF THE SEARCH FOR THE 2004 CHIEF JUSTICE AWARDEES FOR OUTSTANDING
SERVICE IN THE
JUDICIARY.
WHEREAS, in his Amended Memorandum Order No.
31-2002 the
Chief Justice created a Task Force to formulate the guidelines for the
annual
Chief Justice awards for outstanding employees, more specifically those
holding
positions below that of Chief of Office in the Supreme Court, Court of
Appeals,
Sandiganbayan, Court of Tax Appeals and all Lower Courts, including
Shari'a
Courts.
WHEREAS, the Task Force, composed of Court
Administrator
Presbitero J. Velasco, Jr., as Chairman; Chief Administrative Officer,
Eden T.
Candelaria, as Vice Chairman; and Chief Attorney Edna E. Diño,
Deputy Court
Administrator Christopher O. Lock, Asst. Court Administrator Ismael G.
Khan,
Jr. and Chief Justice's Staff Head Joseph Bryan Hilary P. Davide as
Members,
submitted the guidelines for the awards which read in full as follows:
I. OBJECTIVE
To give recognition and award to workers in the
Philippine
Judiciary as an impetus for efficient, effective and expeditious
administration
of justice in pursuit of excellence through service rendered with
integrity,
industry and innovativeness.
II. ELIGIBILITY FOR AWARD
The Chief Justice Award for Outstanding Service in
the Judiciary
shall be open to all employees of the Supreme Court and Lower Courts
including
Shari'a Courts, Court of Appeals, Sandiganbayan and Court of Tax
Appeals.
III. CATEGORIES
The awards for
excellence will be given to the following:
1. Outstanding Personnel of the 1st
level courts
including Shari'a Circuit Courts;
2. Outstanding Personnel of the 2nd
level courts
including Shari'a District Courts;
3. Outstanding Supreme Court personnel,
(below position of Chief
of Office); and
4. Outstanding employee of the Court of
Appeals, Sandiganbayan,
Court of Tax Appeals (below Chief of Office).
IV. NOMINATIONS FOR THE AWARD
Nominations may be made by any individual, group or
organization by
submitting to the Nominations Committee a duly accomplished nomination
form. In
addition, the Committee may motu proprio include candidates
based on the
records of the Office of the Court Administrator and the offices of
Administrative Services of the Supreme Court, Court of Appeals,
Sandiganbayan
and Court of Tax Appeals:
The following are disqualified from nominating:
a)
A
litigant/party, including his spouse, parents and children, who has a
pending
civil, criminal or administrative case in the court/office of the
nominee;
b) The relatives of
prospective nominees up to the 4th
degree of affinity or consanguinity; and
c) Organizations of
which the prospective nominee is an
officer.
V. QUALIFICATIONS OF PROSPECTIVE NOMINEES
a) Nominee must have been appointed to his
present position for
at least three (3) years;
b) Nominee must not have been
administratively sanctioned for
less grave and grave offenses within the 3-year period preceding the
nomination;
c) Nominee must not have been convicted of
any crime involving
moral turpitude;
d) Previous awardees are disqualified for
nomination for at least
two (2) years from receipt of the award;
e) Nominee must have a performance rating of
at least very
satisfactory for the last two (2) years immediately preceding the
nomination;
f) Must have reported for work
regularly and punctually for the
last two (2) years unless on approved leave; and
g) Must have regularly attended the weekly
flag ceremony.
VI.
GENERAL
REQUIREMENTS FOR NOMINEES
The nominee shall submit ten (10) copies each of
the following:
a) latest colored
photo, size 2 x 2;
b) copies of
citations or recommendations or certification for
specific accomplishments;
c) performance
ratings for the last two (2) years;
d) Personal Data
Sheet; and
e) Written conformity
of nominee.
VII.
PERIOD OF
AWARD
a) Frequency - The awards shall be given
annually.
b) Period Covered - From the start of the
employment in the
Judiciary up to August 31 of the current year.
VIII.
PRESENTATION
OF AWARDS
a) Date and Place. – The awards shall be
held in December at the
Session Hall of the Supreme Court of the Philippines.
b) Trophy and Certificate of Recognition. –
Each awardee shall
receive a trophy and a certificate of recognition.
c) Monetary Award. – Each awardee is
entitled to a cash award.
d) Other benefits. – The awardee will
be given preference in
promotion, entitlement to study grants and training courses and other
benefits.
IX.
FINANCING
THE AWARD
Chief Justice Hilario G. Davide, Jr. has set aside
a substantial
portion of the monetary award he received as 2002 Ramon Magsaysay
Awardee for
Government Service as a trust fund to finance the Annual Awards.
X.
The EXECUTIVE
COMMITTEE shall supervise the administration and conduct of the Awards.
The Executive Committee shall be composed of the
following:
Chairperson
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The
Court Administrator
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Members
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The
three (3) deputy Court Administrators
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Secretariat
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PRAISE
Committee
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XI.
The
NOMINATIONS COMMITTEE shall nominate deserving court employees and
accept
nominations from any individual, group or organization.
The committee shall
consist of the following:
Chairperson
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Asst.
Court Administrator (In charge of the Office of Administrative Services)
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Members
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The
Chief of Office, Office of Administrative Services, Supreme Court;
Officers-in-Charge of the Office of Administrative Services and Court
Management Office, Office of the Court Administrator; The Clerks of
Court, Court of Appeals, Sandiganbayan and Court of Tax Appeals or
their representatives.
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Secretariat
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PRAISE
Committee
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XII.
The
SCREENING COMMITTEE shall take charge of the evaluation of nominations
and
documents and submission of the final list per category.
The Screening
Committee shall be composed of the following:
Chairman
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A
Deputy Court Administrator to be appointed by the Executive Committee.
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Vice
Chairman
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The
En Banc Assistant Clerk of Court
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Members
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1.
Chairman of the PRAISE Committee
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2.
President of the SCEA
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3.
President of the SCALE
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4.
President of the PACE
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5.
President of the Court of Appeals employee organization
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6.
President of the Sandiganbayan employee organization
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7.
Executive Clerk of Court II, Court of Tax Appeals
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Secretariat
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PRAISE
Committee
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XIII.
SUBMISSION OF NOMINATIONS
a) Date for Submission
of Nominations -
Nominations for all the categories of the awards must be received by
the Nominations
Committee on or before September 15. The deadline for submission of all
the
requirements is on September 30.
XIV.
CRITERIA
FOR SELECTION
General Criteria:
1)
Innovative
projects or activities implemented to promote effective, efficient and
expeditious
dispensation of justice;
2) Exemplary
leadership in the judiciary and in the community;
3) Honesty,
diligence, integrity and dedication to work;
4)
Exemplary
rapport and effective working relations with co-employees established
by the
nominee. This would also include work attitude or overall
disposition of the
nominee towards work;
5) Initiative to
learn job-related skills; and
6) Proper decorum
towards lawyers, litigants, witnesses and
the public in general.
XV. The BOARD OF JUDGES shall be
responsible for
the selection of Awardees.
The Board of Judges shall be composed of the
following:
Chairman
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The
Senior Associate Justice of the Supreme Court
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Members
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The
Chairman of the Third Division of the Supreme Court
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Presiding
Justice of the Court of Appeals
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Presiding
Justice of the Sandiganbayan
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Presiding
Judge of the Court of Tax Appeals
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XVI.
PROCEEDINGS ON FINAL SELECTIONS
The deliberations of
the Board of Judges on the final selection shall
not be made public or otherwise revealed.
XVII. PROTEST
Any selection made by the Board shall be deemed
final and
irrevocable. No protest against any award shall be considered.
WHEREAS, the Chief Justice had earlier deposited
in a
special account the sum of Seven Hundred Fifty Thousand Pesos (P750,000)
he had earmarked from his Ramon Magsaysay Award for the annual awards
for
excellence for outstanding judicial employees; and with the interest
therefrom,
it is now most appropriate to start with the search for the 2004
awardees.
NOW, THEREFORE, the Chief Justice hereby formally
launches
the search for the 2004 most outstanding judicial employees holding
positions
below that of Chief of Office in the Supreme Court, Court of Appeals,
Sandiganbayan, Court of Tax Appeals, and lower courts, including
Shari'a courts
and more specifically the following:
1) 2004 Chief Justice Award for Outstanding
Service –
First Level Courts and Shari'a Circuit Courts;,
2) 2004 Chief Justice Award for Outstanding
Service –
Second Level Courts and Shari'a District Courts;
3) 2004 Chief Justice Award for Outstanding
Service –
Court of Tax Appeals;
4) 2004 Chief Justice Award for Outstanding
Service –
Sandiganbayan;
5) 2004 Chief Justice Award for Outstanding
Service –
Court of Appeals; and
6) 2004 Chief Justice Award for Outstanding
Service –
Supreme Court.
Each awardee shall receive a cash prize of Forty
Thousand Pesos (P40,000),
a trophy and a certificate of recognition.
The Executive Committee, the Nominations
Committee, the Screening
Committee, and the Board of Judges are requested to meet, formally
organize,
and perform their functions and duties set forth in the above-mentioned
guidelines.
The Office of the Court Administrator and the
Public Information
Office are requested to disseminate this Memorandum Circular to ensure
the
success of its desired goal.
This Memorandum Circular shall take effect upon
its issuance.
Issued this 13th day of April 2004 in
Baguio City.
HILARIO
G. DAVIDE,
JR.
Chief
Justice
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