48 C.F.R. PART 213—SIMPLIFIED ACQUISITION PROCEDURES
Title 48 - Federal Acquisition Regulations System
Authority: 48 U.S.C. 421 and 48 CFR Chapter 1.
Source: 64 FR 2596, Jan. 15, 1999, unless otherwise noted.
Structure awards valued above the micro-purchase threshold (e.g., contract line items, delivery schedule, and invoice instructions) in a manner that will minimize the generation of invoices valued at or below the micro-purchase threshold. [65 FR 46625, July 31, 2000] Use the Governmentwide commercial purchase card as the method of purchase and/or method of payment for purchases valued at or below the micro-purchase threshold. This policy applies to all types of contract actions authorized by the FAR unless— (a) The Deputy Secretary of Defense has approved an exception for an electronic commerce/electronic data interchange system or operational requirement that results in a more cost-effective payment process; (b)(1) A general or flag officer or a member of the Senior Executive Service (SES) makes a written determination that— (i) The source or sources available for the supply or service do not accept the purchase card; and (ii) The contracting office is seeking a source that accepts the purchase card. (2) To prevent mission delays, if an activity does not have a resident general or flag officer of SES member, delegation of this authority to the level of the senior local commander or director is permitted; or (c) The purchase or payment meets one or more of the following criteria: (1) The place of performance is entirely outside the United States and its outlying areas. (2) The purchase is a Standard Form 44 purchase for aviation fuel or oil. (3) The purchase is an overseas transaction by a contracting officer in support of a contingency operation as defined in 10 U.S.C. 101(a)(13) or a humanitarian or peacekeeping operation as defined in 10 U.S.C. 2302(8). (4) The purchase is a transaction in support of intelligence or other specialized activities addressed by Part 2.7 of Executive Order 12333. (5) The purchase is for training exercises in preparation for overseas contingency, humanitarian, or peacekeeping operations. (6) The payment is made with an accommodation check. (7) The payment is for a transportation bill. (8) The purchase is under a Federal Supply Schedule contract that does not permit use of the Governmentwide commercial purchase card. (9) The purchase is for medical services and— (i) It involves a controlled substance or narcotic; (ii) It requires the submission of a Health Care Summary Record to document the nature of the care purchased; (iii) The ultimate price of the medical care is subject to an independent determination that changes the price paid based on application of a mandatory CHAMPUS Maximum Allowable Charge determination that reduces the Government liability below billed charges; (iv) The Government already has entered into a contract to pay for the services without the use of a purchase card; (v) The purchaser is a beneficiary seeking medical care; or (vi) The senior local commander or director of a hospital or laboratory determines that use of the purchase card is not appropriate or cost-effective. The Medical Prime Vendor Program and the DoD Medical Electronic Catalog Program are two examples where use of the purchase card may not be cost-effective. [65 FR 46626, July 31, 2000, as amended at 70 FR 35544, June 21, 2005] (1) “United States,” as used in this section, means the 50 States and the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, the Commonwealth of the Northern Mariana Islands, Guam, American Samoa, Wake Island, Johnston Island, Canton Island, the outer Continental Shelf lands, and any other place subject to the jurisdiction of the United States (but not including leased bases). (2) An individual appointed in accordance with 201.603–3(b) also may use the Governmentwide commercial purchase card to make a purchase that exceeds the micro-purchase threshold but does not exceed $25,000, if— (i) The purchase— (A) Is made outside the United States for use outside the United States; and (B) Is for a commercial item; but (C) Is not for work to be performed by employees recruited within the United States; (D) Is not for supplies or services originating from, or transported from or through, sources identified in FAR Subpart 25.7; (E) Is not for ball or roller bearings as end items; (F) Does not require access to classified or Privacy Act information; and (G) Does not require transportation of supplies by sea; and (ii) The individual making the purchase— (A) Is authorized and trained in accordance with agency procedures; (B) Complies with the requirements of FAR 8.002 in making the purchase; and (C) Seeks maximum practicable competition for the purchase in accordance with FAR 13.104(b). (3) A contracting officer supporting a contingency operation as defined in 10 U.S.C. 101(a)(13) or a humanitarian or peacekeeping operation as defined in 10 U.S.C. 2302(8) also may use the Governmentwide commercial purchase card to make a purchase that exceeds the micro-purchase threshold but does not exceed the simplified acquisition threshold, if— (i) The supplies or services being purchased are immediately available; (ii) One delivery and one payment will be made; and (iii) The requirements of paragraphs (2)(i) and (ii) of this section are met. (4) Guidance on DoD purchase, travel, and fuel card programs is available at http://www.acq.osd.mil/dpap/pcard/pcardguidebook.htm. Additional guidance on the fuel card program is available at http://www.desc.dla.mil. [64 FR 56705, Oct. 21, 1999; 64 FR 63380, Nov. 19, 1999, as amended at 66 FR 55123, Nov. 1, 2001; 66 FR 56902, Nov. 13, 2001; 67 FR 38021, May 31, 2002; 68 FR 56561, Oct. 1, 2003; 70 FR 75411, Dec. 20, 2005] (1) Require written acceptance of purchase orders for classified acquisitions. (2) See PGI 213.302–3 for guidance on the use of unilateral modifications. (3) A supplemental agreement converts a unilateral purchase order to a bilateral agreement. If not previously included in the purchase order, incorporate the clause at 252.243–7001, Pricing of Contract Modifications, in the Standard Form 30, and obtain the contractor's acceptance by signature on the Standard Form 30. [64 FR 2596, Jan. 15, 1999, as amended at 71 FR 3413, Jan. 23, 2006] (a) Use the clause at 252.243–7001, Pricing of Contract Modifications, in all bilateral purchase orders. (d) When using the clause at FAR 52.213–4, delete the reference to the clause at FAR 52.225–1, Buy American Act-Supplies. Instead, if the Buy American Act applies to the acquisition, use the clause at— (i) 252.225–7001, Buy American Act and Balance of Payments Program, as prescribed at 225.1101(2); or (ii) 252.225–7036, Buy American Act—Free Trade Agreements—Balance of Payments Program, as prescribed at 225.1101(10). [64 FR 24528, May 7, 1999, as amended at 65 FR 19850, Apr. 13, 2000; 65 FR 39704, June 27, 2000; 68 FR 56561, Oct. 1, 2003; 69 FR 1927, Jan. 13, 2004] (b) Individual purchases for subsistence may be made at any dollar value; however, the contracting officer must satisfy the competition requirements of FAR Part 6 for any action not using simplified acquisition procedures. (d)(i) On a very limited basis, installation commanders and commanders of other activities with contracting authority may be granted authority to establish imprest funds and third party draft (accommodation check) accounts. Use of imprest funds and third party drafts must comply with— (A) DoD 7000.14–R, DoD Financial Management Regulation, Volume 5, Disbursing Policy and Procedures; and (B) The Treasury Financial Manual, Volume I, Part 4, Chapter 3000. (ii) Use of imprest funds requires approval by the Director for Financial Commerce, Office of the Deputy Chief Financial Officer, Office of the Under Secretary of Defense (Comptroller), except as provided in paragraph (d)(iii) of this subsection. (iii) Imprest funds are authorized for use without further approval for— (A) Overseas transactions at or below the micro-purchase threshold in support of a contingency operation as defined in 10 U.S.C. 101(a)(13) or a humanitarian or peacekeeping operation as defined in 10 U.S.C. 2302(8); and (B) Classified transactions. [71 FR 3413, Jan. 23, 2006] (d)(i) Use of imprest funds— (A) Must comply with the conditions stated in— (1) DoD 7000.14–R, DoD Financial Management Regulation, Volume 5, Disbursing Policy and Procedures; and (2) The Treasury Financial Manual, Part 4, Chapter 3000, Section 3020; and (B) Except as provided in paragraph (d)(ii) of this subsection, requires approval by the Director for Financial Commerce, Office of the Deputy Chief Financial Officer, Office of the Under Secretary of Defense (Comptroller). (ii) Imprest funds are authorized for use without further approval for— (A) Overseas transactions at or below the micro-purchase threshold in support of a contingency operation as defined in 10 U.S.C. 101(a)(13) or a humanitarian or peacekeeping operation as defined in 10 U.S.C. 2302(7); and (B) Classified transactions. (a)(1) The micro-purchase limitation applies to all purchases, except that purchases not exceeding the simplified acquisition threshold may be made for— (A) Aviation fuel and oil; (B) Overseas transactions by contracting officers in support of a contingency operation as defined in 10 U.S.C. 101(a)(13) or a humanitarian or peacekeeping operation as defined in 10 U.S.C. 2302(8); and (C) Transactions in support of intelligence and other specialized activities addressed by Part 2.7 of Executive Order 12333. [64 FR 2596, Jan. 15, 1999, as amended at 71 FR 3413, Jan. 23, 2006] See PGI 213.307 for procedures on use of forms for purchases made using simplified acquisition procedures. [71 FR 3413, Jan. 23, 2006] (a) Individual orders may exceed the simplified acquisition threshold for— (i) Brand-name commissary resale subsistence; and (ii) Medical supplies for direct shipment overseas. For acquisitions that are otherwise appropriate to be conducted using procedures set forth in this part, and also eligible for the 8(a) Program, contracting officers may use— (a)(1) For sole source purchase orders not exceeding the simplified acquisition threshold, the procedures in 219.804–2(2); or (2) For other types of acquisitions, the procedures in Subpart 219.8, excluding the procedures in 219.804–2(2); or (b) The procedures for award to the Small Business Administration in FAR Subpart 19.8. [64 FR 2596, Jan. 15, 1999. Redesignated at 71 FR 3413, Jan. 23, 2006] The contracting officer need not obtain a contractor's written acceptance of a purchase order or modification of a purchase order for an acquisition under the 8(a) Program pursuant to 219.804–2(2). [71 FR 3413, Jan. 23, 2006]
Title 48: Federal Acquisition Regulations System
PART 213—SIMPLIFIED ACQUISITION PROCEDURES
Section Contents
213.101 General.
213.270 Use of the Governmentwide commercial purchase card.
213.301 Governmentwide commercial purchase card.
213.302 Purchase orders.
213.302-3 Obtaining contractor acceptance and modifying purchase orders.
213.302-5 Clauses.
213.303 Blanket purchase agreements (BPAs).
213.303-5 Purchases under BPAs.
213.305 Imprest funds and third party drafts.
213.305-3 Conditions for use.
213.305-3 Conditions for use.
213.306 SF 44, Purchase Order-Invoice-Voucher.
213.307 Forms.
213.402 Conditions for use.
213.7001 Procedures.
213.7002 Purchase orders.
Subpart 213.1—Procedures
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213.101 General.
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Subpart 213.2—Actions at or Below the Micro-Purchase Threshold
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213.270 Use of the Governmentwide commercial purchase card.
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Subpart 213.3—Simplified Acquisition Methods
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213.301 Governmentwide commercial purchase card.
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213.302 Purchase orders.
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213.302-3 Obtaining contractor acceptance and modifying purchase orders.
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213.302-5 Clauses.
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213.303 Blanket purchase agreements (BPAs).
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213.303-5 Purchases under BPAs.
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213.305 Imprest funds and third party drafts.
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213.305-3 Conditions for use.
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213.305-3 Conditions for use.
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213.306 SF 44, Purchase Order-Invoice-Voucher.
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213.307 Forms.
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Subpart 213.4—Fast Payment Procedure
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213.402 Conditions for use.
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Subpart 213.70—Simplified Acquisition Procedures Under the 8(a) Program
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213.7001 Procedures.
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213.7002 Purchase orders.
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