48 C.F.R. PART 253—FORMS


Title 48 - Federal Acquisition Regulations System


Title 48: Federal Acquisition Regulations System

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PART 253—FORMS

Section Contents

Subpart 253.2—Prescription of Forms

253.204   Administrative matters.
253.204-70   DD Form 350, Individual Contracting Action Report.
253.208   Required sources of supplies and services.
253.208-1   DD Form 448, Military Interdepartmental Purchase Request.
253.208-2   DD Form 448–2, Acceptance of MIPR.
253.209   Contractor qualifications.
253.209-1   Responsible prospective contractors.
253.213   Simplified acquisition procedures (SF's 18, 30, 44, 1165, 1449, and OF's 336, 347, and 348).
253.213-70   Completion of DD Form 1155, Order for Supplies or Services.
253.215   Contracting by negotiation.
253.215-70   DD Form 1547, Record of Weighted Guidelines Application.


Authority:  41 U.S.C. 421 and 48 CFR chapter 1.

Source:  56 FR 36554, July 31, 1991, unless otherwise noted.

Subpart 253.2—Prescription of Forms
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253.204   Administrative matters.
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253.204-70   DD Form 350, Individual Contracting Action Report.
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Follow the instructions at PGI 253.204–70 for completion of DD Form 350.

[71 FR 44926, Aug. 8, 2006]

253.208   Required sources of supplies and services.
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253.208-1   DD Form 448, Military Interdepartmental Purchase Request.
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Follow the procedures at PGI 253.208–1 for use of DD Form 448.

[71 FR 39005, July 11, 2006]

253.208-2   DD Form 448–2, Acceptance of MIPR.
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Follow the procedures at PGI 253.208–2 for use of DD Form 448–2.

[71 FR 39005, July 11, 2006]

253.209   Contractor qualifications.
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253.209-1   Responsible prospective contractors.
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(a) SF 1403, Preaward Survey of Prospective Contractor (General). (i) The factors in Section III, Block 19, generally mean—

(A) Technical capability. An assessment of the prospective contractor's key management personnel to determine if they have the basic technical knowledge, experience, and understanding of the requirements necessary to produce the required product or provide the required service.

(B) Production capability. An evaluation of the prospective contractor's ability to plan, control, and integrate manpower, facilities, and other resources necessary for successful contract completion. This includes—

(1) An assessment of the prospective contractor's possession of, or the ability to acquire, the necessary facilities, material, equipment, and labor; and

(2) A determination that the prospective contractor's system provides for timely placement of orders and for vendor follow-up and control.

(C) Quality assurance capability. An assessment of the prospective contractor's capability to meet the quality assurance requirements of the proposed contract. It may involve an evaluation of the prospective contractor's quality assurance system, personnel, facilities, and equipment.

(D) Financial capability. A determination that the prospective contractor has or can get adequate financial resources to obtain needed facilities, equipment, materials, etc.

(E) Accounting system and related internal controls. An assessment by the auditor of the adequacy of the prospective contractor's accounting system and related internal controls as defined in 242.7501, Definition. Normally, a contracting officer will request an accounting system review when soliciting and awarding cost-reimbursement or incentive type contracts, or contracts which provide for progress payments based on costs or on a percentage or stage of completion.

(ii) The factors in section III, Block 20, generally mean—

(A) Government property control. An assessment of the prospective contractor's capability to manage and control Government property.

(B) Transportation. An assessment of the prospective contractor's capability to follow the laws and regulations applicable to the movement of Government material, or overweight, oversized, hazardous cargo, etc.

(C) Packaging. An assessment of the prospective contractor's ability to meet all contractual packaging requirements including preservation, unit pack, packing, marking, and unitizing for shipment.

(D) Security clearance. A determination that the prospective contractor's facility security clearance is adequate and current. (When checked, the surveying activity will refer this factor to the Defense Security Service (DSS)).

(E) Plant safety. An assessment of the prospective contractor's ability to meet the safety requirements in the solicitation.

(F) Environmental/energy consideration. An evaluation of the prospective contractor's ability to meet specific environmental and energy requirements in the solicitation.

(G) Flight operations and flight safety. An evaluation of the prospective contractor's ability to meet flight operation and flight safety requirements on solicitations involving the overhaul and repair of aircraft.

(H) Other. If the contracting officer wants an assessment of other than major factors A-E and other factors A-G, check this factor. Explain the desired information in the Remarks sections.

[56 FR 36554, July 31, 1991, as amended at 60 FR 29504, June 5, 1995; 64 FR 51077, Sept. 21, 1999]

253.213   Simplified acquisition procedures (SF's 18, 30, 44, 1165, 1449, and OF's 336, 347, and 348).
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(f) DoD uses the DD Form 1155, Order for Supplies or Services, instead of OF 347; and OF 336, Continuation Sheet, instead of OF 348. Follow the procedures at PGI 253.213(f) for use of forms.

[71 FR 3413, Jan. 23, 2006]

253.213-70   Completion of DD Form 1155, Order for Supplies or Services.
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Follow the procedures at PGI 253.213–70 for completion of DD Form 1155.

[71 FR 3413, Jan. 23, 2006]

253.215   Contracting by negotiation.
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253.215-70   DD Form 1547, Record of Weighted Guidelines Application.
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(a) Use the DD Form 1547 as prescribed in 215.404–70.

(b) General instructions. (1) Report amounts as they relate to the price of the contract action without regard to funding status (e.g., amounts obligated).

(2) Express all dollar values to the nearest whole value (e.g., $200,008.55=$200,009).

(3) Express all percentages to the nearest hundredth or thousandth as appropriate (e.g., interest rate—8.25% or 8.257%).

(4) If the contracting office is exempt from reporting to the DoD management information system on profit and fee statistics (see 215.404–76), do not complete Block 1, 4, 5, 6, 7, 8, 9, 10, 11, or 12.

(5) Report an option amount for additional quantities as a separate contract action when exercised.

(6) Even though fixed-price type contract actions are negotiated on the basis of total price, prepare the negotiation summary portion of the DD Form 1547 showing the contracting officer's best estimates of cost and profit.

(7) For indefinite-delivery type contracts, prepare a consolidated DD Form 1547 for annual requirements expected to exceed the cost or pricing data threshold.

(8) Prepare a consolidated DD Form 1547, if possible, when multiple profit rates apply to a single negotiation.

(c) Specific instructions for completion of DD Form 1547—(1) Block 1—report no. Enter the four-digit local control number followed by a dash and the last two digits of the fiscal year (e.g., 0004–90 for 4th action in fiscal year 1990). Each field contracting office participating in profit reporting shall establish a control system for consecutively numbering completed DD Forms 1547. Always start with 0001 at the beginning of each fiscal year and always use four digits. This number will identify the specific DD Form 1547 in DoD's management information system and will be used for follow-up actions.

(2) Block 2—basic procurement instrument identification no. Enter the identifying contract number assigned per 204.70 (Block B1A of the DD 350).

(3) Block 3—SPIIN. Enter the supplemental procurement instrument identification number for supplemental agreements or other modifications, assigned per 204.70, (Block B2 of the DD 350).

(4) Block 4—date of action—(i) Year. Enter the last two digits of the year the action was negotiated (e.g., 90 for 1990).

(ii) Month. Enter the two digit number for the month the action was negotiated (e.g., 09 for September).

(5) Block 5—contracting office code. Enter the code assigned the contracting office per DoD Procurement Coding Manual, Volume III, (Block A3 of the DD 350).

(6) Block 6—name of contractor. Enter the contractor's name (including division name), (Block B5D of the DD 350).

(7) Block 7—DUNS number. Enter the contractor establishment code number, (Block B5A of the DD 350).

(8) Block 8—federal supply code. Enter the code used in Block B12A of the DD 350.

(9) Block 9—DOD claimant program. Enter the code used in Block B12B of the DD 350.

(10) Block 10—contract type code. Enter the appropriate code—

 ------------------------------------------------------------------------                  Description                             Code------------------------------------------------------------------------FPR (all types)...............................  AFPI (all types)...............................  LFFP...........................................  JFP(E).........................................  KCPFF..........................................  UCPIF (all types)..............................  V------------------------------------------------------------------------

(11) Block 11—type effort. Enter the appropriate code—

 ------------------------------------------------------------------------                           Description                             Code------------------------------------------------------------------------Manufacturing...................................................       1Research and Development........................................       2Services........................................................       3------------------------------------------------------------------------

(12) Block 12—use code. Enter the appropriate code for use of the weighted guidelines method—

 ------------------------------------------------------------------------                           Description                              Code------------------------------------------------------------------------Standard weighted guidelines method (215.404-71-2(c)(1)).........      2Alternate structured approach (215.404-73).......................      4Modified weighted guidelines approach (215.404-72)...............      5Technology incentive (215.404-71-2(c)(2))........................      6------------------------------------------------------------------------

(13) Blocks 13 through 20—cost category objective. Enter the prenegotiation objectives. Include contractor independent research and development/bid and proposal in the general and administrative expenses in Block 19.

(14) Blocks 21 through 29—weighted guidelines profit factors. Enter the amounts determined in 215.404–71 or 215.404–72. This section is not required to be completed when using an alternate structured approach (215.404–73).

(15) Block 30—total profit objective. Enter the total of Blocks 23, 24, 25, 27, 28, and 29. This section is not required to be completed when using an alternate structured approach (215.404–73).

(16) Blocks 31 through 35—negotiation summary. Complete as indicated on the form. For fixed-price type contracts negotiated on a total price basis, enter the contracting officer's best estimates of cost and profit. When using an alternate structured approach, see 215.404–73(b)(2) for offsets.

(17) Blocks 36 through 39—contracting officer approval. The contracting officer shall sign the form. Include a complete (with area code) commercial telephone number to facilitate any follow-up actions.

(18) Blocks 96 through 99—optional use. Complete in accordance with department/agency procedures, if any.

Note: Department of Defense Acquisition Forms are not published in the Federal Register or the Code of Federal Regulations. For the convenience of the user, the list set forth below includes section numbers, form numbers, and titles.

253.303–250  Material Inspection and Receiving Report.

253.303–250c  Material Inspection and Receiving Report-Continuation Sheet.

253.303–250–1  Tanker/Barge Material Inspection and Receiving Report.

253.303–350  Individual Contracting Action Report.

253.303–416  Purchase Request for Coal, Coke or Briquettes.

253.303–428  Communication Service Authorization.

253.303–448  Military Interdepartmental Purchase Request.

253.303–448–2  Acceptance of MIPR.

253.303–879  Statement of Compliance.

253.303–882  Report of Inventions and Subcontracts.

253.303–1057  Monthly Summary of Contracting Actions.

253.303–1114  Instructions for Use of Contract Termination Settlement and Inventory Schedule Forms.

253.303–1131  Cash Collection Voucher.

253.303–1149  Requisition and Invoice/Shipping Document.

253.303–1155  Order for Supplies or Services.

253.303–1155c–1  Order for Supplies or Services (Commissary Continuation Sheet).

253.303–1342  Property Record.

253.303–1348  Single Line Item Requisition System Document (Manual).

253.303–1348m  Single Line Item Requisition System Document (Mechanical).

253.303–1348–1A  Issue Release/Receipt Document.

253.303–1348–2  Issue Release/Receipt Document with Address Label.

253.303–1384  Transportation Control and Movement Document.

253.303–1391  FY ___ Military Construction Project Data.

253.303–1391c FY ___ Military Construction Project Data (continuation).

253.303–1419  Industrial Plant Equipment Requisition.

253.303–1423  Contract Data Requirements List.

253.303–1423–1  Contract Data Requirements List (1 Data Item).

253.303–1423–2  Contract Data Requirements List (2 Data Items).

253.303–1484  Post-Award Conference Record.

253.303–1547  Record of Weighted Guidelines Application.

253.303–1568  Labor Standards Investigation Summary Sheet.

253.303–1592  Contract Cross Reference Data.

253.303–1593  Contract Administration Completion Record.

253.303–1594  Contract Completion Statement.

253.303–1597  Contract Closeout Check-List.

253.303–1598  Contract Termination Status Report.

253.303–1635  Plant Clearance Case Register.

253.303–1637  Notice of Acceptance of Inventory Schedules.

253.303–1638  Report of Disposition of Contractor Inventory.

253.303–1639  Scrap Warranty.

253.303–1640  Request for Plant Clearance.

253.303–1641  Disposal Determination Approval.

253.303–1653  Transportation Data for Solicitations.

253.303–1654  Evaluation of Transportation Cost Factors.

253.303–1659  Application for U.S. Government Shipping Documentation/Instructions.

253.303–1662  Property in the Custody of Contractors.

253.303–1664  Data Item Description.

253.303–1707  Information to Offerors or Quoters.

253.303–1861  Contract Facilities Capital Cost of Money.

253.303–1921  Cost Data Summary Report.

253.303–1921–1  Functional Cost-Hour Report.

253.303–2025  Packaging Change Recommendation/Approval.

253.303–2051  Request for Assignment of a Commercial and Government Entity (CAGE) Code.

253.303–2051–1  Request for Information/Verification of Commercial and Government Entity (CAGE) Code.

253.303–2139  Report of Contract Performance Outside the United States.

253.303–2579  Small Business Coordination Record.

253.303–2626  Performance Evaluation (Construction).

253.303–2631  Performance Evaluation (Architect-Engineer).

[56 FR 36554, July 31, 1991]

Editorial Note:  For Federal Register citations affecting section 253.215–70, see the List of CFR Sections Affected, which appears in the Finding Aids section of the printed volume and on GPO Access.

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