48 C.F.R. PART 504—ADMINISTRATIVE MATTERS
Title 48 - Federal Acquisition Regulations System
Authority: 40 U.S.C. 486(c).
Source: 64 FR 37205, July 9, 1999, unless otherwise noted.
(a) This subpart: (1) Prescribes procedures for safeguarding classified information required to be disclosed to contractors in connection with the solicitation of offers, and the award, performance, and termination of contracts. (2) Implements the requirements of the Department of Defense's Industrial Security Regulation (ISR) and Industrial Security Manual for Safeguarding Classified Information (ISM). By agreement, the Department of Defense (DOD) will act for, and on behalf of, GSA in rendering security services required for safeguarding classified information released by GSA to U.S. industry. (b) As used in this subpart, the term: (1) “Contractor(s)” means prospective contractors, subcontractors, vendors, and suppliers. (2) “U.S. industry” means those industries (including educational and research institutions) located within the United States, its possessions, and the Commonwealth of Puerto Rico. (a) You must recover classified information unless it has been destroyed as provided in paragraph 19 of the ISM. The Government agency that provided classified information to a GSA contractor is responsible for the return of the information. (b) You must ensure that classified information furnished to prospective offerors, offerors, or contractors is returned immediately after any of the following: (1) After bid opening or closing date for receipt of proposals by non-responding offerors. (2) After contract award by unsuccessful offerors. (3) Upon termination or completion of the contract. (4) Upon notification that authorization to release classified information has been withdrawn. (5) After notification that a facility: (i) Does not have adequate means to safeguard classified information. (ii) Has had its security clearance revoked or inactivated. (6) Whenever otherwise instructed by the authority responsible for the security classification. This subpart provides policy and procedure for use of GSA's Electronic Posting System (EPS). (a) The EPS is GSA's primary vehicle for disseminating synopses and written solicitations. GSA intends that the EPS will substitute for, not supplement, paper copies of solicitations. (Note that FAR 2.101 defines “in writing” or “written” to include “electronically transmitted and stored information.”) (b) This policy does not apply to orders placed against existing contracts, including Federal Supply Service schedule contracts. (c) Nothing in this policy limits your authority to obtain oral quotations or proposals as authorized by regulation (e.g., FAR 13.106–1 or FAR 15.203(f)). (a) You must use the EPS to issue any synopsis required by FAR part 5 or GSAR part 505. (b) You must issue each written solicitation on the EPS, except as provided in paragraphs (c)(2) and (d) of this section. (c) Although GSA intends that the EPS will substitute for paper copies of solicitations, web-based transactions are not practical in some industries or in some geographic areas at this time. (1) If you expect that electronic access to a solicitation will result in adequate competition, distribute the solicitation only through the EPS. Include the following notice in the related synopsis:
GSA is issuing this solicitation only electronically. Interested parties may access the solicitation at http://www.eps.gov. This site provides instructions for downloading the solicitation file. (2) If you believe that distribution of paper copies is necessary to ensure adequate competition, document the file to justify distribution of paper copies. Include the notice in paragraph (c)(1) of this section in the related synopsis, leaving out the first sentence. (d) In some cases, release of construction drawings must be controlled to ensure adequate security. In other cases, an exhibit or attachment incorporated in a solicitation may not be available electronically. In either of these cases, you must explain in both the synopsis and the solicitation how interested parties may obtain a copy. In addition to the notice required by paragraph (c), include a notice substantially the same as follows in both the synopsis and solicitation. Tailor the notice as necessary for the particular acquisition.
This solicitation incorporates documents which are not available electronically. See [Identify the solicitation section that lists the subject documents]. Interested parties may request copies of these documents by writing the Contracting Officer at the address in [Identify address block in the solicitation]. (e) The Electronic Posting System Manual provides detailed instructions for using the EPS. The Manual is available at http://www.eps.gov/buyer.html. (a) The FPDS database. The General Services Administration awarded a contract for creation and operation of the Federal Procurement Data System (FPDS) database. That database includes information reported by departments and agencies as required by Federal Acquisition Regulation (FAR) Subpart 4.6. One of the primary purposes of the FPDS database is to provide information on Government procurement to the public. (b) Fee for direct hook-up. To the extent that a member of the public requests establishment of real-time integration of reporting services to run reports from another application, a one-time charge of $2,500 for the original integration must be paid by the requestor. This one-time charge covers the setup and certification required for an integrator to access the FPDS database and for technical assistance to help integrators use the web services. The fee will be paid to the FPDS contractor and credited to invoices submitted to GSA by the FPDS contractor. [69 FR 77662, Dec. 28, 2004]
Title 48: Federal Acquisition Regulations System
PART 504—ADMINISTRATIVE MATTERS
Section Contents
504.402 General.
504.475 Return of classified information.
504.500 Scope of subpart.
504.502 Policy.
504.570 Procedures for using the EPS.
504.602-71 Federal Procurement Data System—Public access to data.
Subpart 504.4—Safeguarding Classified Information Within Industry
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504.402 General.
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504.475 Return of classified information.
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Subpart 504.5—Electronic Commerce in Contracting
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504.500 Scope of subpart.
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504.502 Policy.
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504.570 Procedures for using the EPS.
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Subpart 504.6—Contract Reporting
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504.602-71 Federal Procurement Data System—Public access to data.
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