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§ 2904. —  General responsibilities of Administrator.



[Laws in effect as of January 24, 2002]
[Document not affected by Public Laws enacted between
  January 24, 2002 and December 19, 2002]
[CITE: 44USC2904]

 
                 TITLE 44--PUBLIC PRINTING AND DOCUMENTS
 
CHAPTER 29--RECORDS MANAGEMENT BY THE ARCHIVIST OF THE UNITED STATES AND 
                BY THE ADMINISTRATOR OF GENERAL SERVICES
 
Sec. 2904. General responsibilities for records management

    (a) The Archivist shall provide guidance and assistance to Federal 
agencies with respect to ensuring adequate and proper documentation of 
the policies and transactions of the Federal Government and ensuring 
proper records disposition.
    (b) The Administrator shall provide guidance and assistance to 
Federal agencies to ensure economical and effective records management 
by such agencies.
    (c) In carrying out their responsibilities under subsection (a) or 
(b), respectively, the Archivist and the Administrator shall each have 
the responsibility--
        (1) to promulgate standards, procedures, and guidelines with 
    respect to records management and the conduct of records management 
    studies;
        (2) to conduct research with respect to the improvement of 
    records management practices and programs;
        (3) to collect and disseminate information on training programs, 
    technological developments, and other activities relating to records 
    management;
        (4) to establish such interagency committees and boards as may 
    be necessary to provide an exchange of information among Federal 
    agencies with respect to records management;
        (5) to direct the continuing attention of Federal agencies and 
    the Congress on the need for adequate policies governing records 
    management;
        (6) to conduct records management studies and, in his 
    discretion, designate the heads of executive agencies to conduct 
    records management studies with respect to establishing systems and 
    techniques designed to save time and effort in records management;
        (7) to conduct inspections or surveys of the records and the 
    records management programs and practices within and between Federal 
    agencies;
        (8) to report to the appropriate oversight and appropriations 
    committees of the Congress and to the Director of the Office of 
    Management and Budget in January of each year and at such other 
    times as the Archivist or the Administrator (as the case may be) 
    deems desirable--
            (A) on the results of activities conducted pursuant to 
        paragraphs (1) through (7) of this section,
            (B) on evaluations of responses by Federal agencies to any 
        recommendations resulting from inspections or studies conducted 
        under paragraphs (6) and (7) of this section, and
            (C) to the extent practicable, estimates of costs to the 
        Federal Government resulting from the failure of agencies to 
        implement such recommendations.

    (d) In addition, the Administrator, in carrying out subsection (b), 
shall have the responsibility to promote economy and efficiency in the 
selection and utilization of space, staff, equipment, and supplies for 
records management.

(Added Pub. L. 94-575, Sec. 2(a)(2), Oct. 21, 1976, 90 Stat. 2725; 
amended Pub. L. 96-511, Sec. 2(c)(1), Dec. 11, 1980, 94 Stat. 2825; Pub. 
L. 98-497, title I, Sec. 107(b)(16), Oct. 19, 1984, 98 Stat. 2288.)


                            Prior Provisions

    A prior section 2904, Pub. L. 90-620, Oct. 22, 1968, 82 Stat. 1296, 
contained provisions similar to those comprising pars. (1) and (2) of 
this section, prior to repeal by Pub. L. 94-575, Sec. 2(a)(2).
    Provisions similar to those comprising pars. (8) to (10) of this 
section were contained in section 2902, Pub. L. 90-620, Oct. 22, 1968, 
82 Stat. 1296, prior to repeal by Pub. L. 94-575, Sec. 2(a)(1).


                               Amendments

    1984--Pub. L. 98-497 substituted ``for records management'' for ``of 
Administrator'' in section catchline.
    Subsec. (a). Pub. L. 98-497 designated existing first sentence as 
subsec. (a) and substituted ``Archivist'' for ``Administrator'' and 
``ensuring adequate and proper documentation of the policies and 
transactions of the Federal Government and ensuring proper records 
disposition'' for ``records creation, records maintenance and use, and 
records disposition''.
    Subsec. (b). Pub. L. 98-497 added subsec. (b).
    Subsec. (c). Pub. L. 98-497 designated existing second sentence as 
subsec. (c), substituted ``In carrying out the responsibilities under 
subsection (a) or (b), respectively'' for ``In providing such guidance 
and assistance,'', and inserted reference to Archivist in text preceding 
par. (1).
    Subsec. (c)(1). Pub. L. 98-497 redesignated par. (2) as (1). 
Provisions contained in former par. (1) are now contained substantially 
in subsec. (d).
    Subsec. (c)(2). Pub. L. 98-497 redesignated par. (3) as (2). Former 
par. (2) redesignated (1).
    Subsec. (c)(3). Pub. L. 98-497 redesignated par. (6) as (3) and 
inserted ``to collect and'', ``training programs'', and ``other 
activities''. Former par. (3) redesignated (2).
    Subsec. (c)(4). Pub. L. 98-497 redesignated par. (5) as (4). Former 
par. (4), which read ``serve as a clearinghouse for information with 
respect to records management and as a central source for reference and 
training materials with respect to records management'', was struck out.
    Subsec. (c)(5). Pub. L. 98-497 redesignated par. (7) as (5) and 
struck out ``the burden placed on the Federal Government by unnecessary 
paperwork'' after ``Congress on'', ``creation'' before ``maintenance'', 
and ``and use, and disposition'' after ``maintenance''. Former par. (5) 
redesignated (4).
    Subsec. (c)(6). Pub. L. 98-497 redesignated par. (8) as (6) and 
struck out ``with particular attention given to standards and procedures 
governing records creation'' at end. Former par. (6) redesignated (3).
    Subsec. (c)(7). Pub. L. 98-497 redesignated par. (9) as (7) and 
substituted ``surveys of the records and the records management programs 
and practices within and between Federal agencies'' for ``records 
management studies which involve a review of the programs and practices 
of more than one Federal agency and which examine interaction among and 
relationships between Federal agencies with respect to records and 
records management''. Former par. (7) redesignated (5).
    Subsec. (c)(8). Pub. L. 98-497 redesignated par. (10) as (8) and 
inserted ``in January of each year'', ``the Archivist or'', and 
substituted ``(7)'' for ``(9)'' and ``(6)'' and ``(7)'' for ``(8)'' and 
``(9)'', respectively, in subpars. (A) and (B).
    Subsec. (c)(9), (10). Pub. L. 98-497 redesignated pars. (9) and (10) 
as (7) and (8), respectively.
    Subsec. (d). Pub. L. 98-497 added subsec. (d).
    1980--Par. (10). Pub. L. 96-511 prescribed that the report be to 
appropriate oversight and appropriations committees, incorporated 
existing provisions in cls. (A) and (B) and added cl. (C).


                    Effective Date of 1984 Amendment

    Amendment by Pub. L. 98-497 effective Apr. 1, 1985, see section 301 
of Pub. L. 98-497, set out as a note under section 2102 of this title.


                    Effective Date of 1980 Amendment

    Section 5 of Pub. L. 96-511 provided: ``This Act [enacting chapter 
35 of this title, amending this section, section 2905 of this title, 
section 5315 of Title 5, Government Organization and Employees, section 
1221-3 of Title 20, Education, section 1211 of Title 30, Mineral Lands 
and Mining, and section 292h of Title 42, The Public Health and Welfare, 
and enacting provisions set out as notes under sections 101 and 3503 of 
this title] shall take effect on April 1, 1981.''


                  Termination of Reporting Requirements

    For termination, effective May 15, 2000, of provisions of law 
requiring submittal to Congress of any annual, semiannual, or other 
regular periodic report listed in House Document No. 103-7 (in which a 
report to appropriate oversight and appropriations committees of 
Congress under subsec. (c)(8) of this section is listed as the 9th item 
on page 173 and as the 5th item on page 180), see section 3003 of Pub. 
L. 104-66, as amended, and section 1(a)(4) [div. A, Sec. 1402(1)] of 
Pub. L. 106-554, set out as notes under section 1113 of Title 31, Money 
and Finance.

                  Section Referred to in Other Sections

    This section is referred to in sections 2106, 3102 of this title.



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