The administrative case at bar arose from a judicial audit of the Regional Trial Court of Bislig, Branch 29, Surigao del Sur, presided by respondent Judge Francisco C. Joven. The audit was conducted on April 10-11, 2000 by a team from the Office of the Court Administrator.
The audit team reported the following findings:chanrobles virtual law library
(a) respondent failed to decide the following cases within the reglementary period: criminal cases nos. 1504-H and 2004-B, and civil cases nos. 374-B and 715-H;
(b) respondent failed to resolve within the mandatory period the pending incidents in criminal cases nos. 1182-T, 1297-T and 1473-B, and in civil case no. 671-L;
(c) respondent failed to take appropriate action on the following eighteen (18) criminal cases from the time they were filed: criminal cases nos. 1793-B; 2112-B, 2187-B, 2222-T, 2223-T, 2226-B, 2229-B, 2233-L, 2232-L, 2243-B, 2244-L, 2245-B, 2246-B, 2247-T, 2248-B, 2249-T, 2250-T and 2251-T;
(d) respondent failed to act upon or set the following fifty-three (53) cases for further hearing after the lapse of considerable length of time: criminal cases nos. 946-B, 1004-B, 1008-B, 1215-B, 1241-B, 1453-B, 1575-L, 1581-B, 1672-B, 1858-H, 1865-L, 1926-B, 1965-H, 1990-L, 2043-B, 2090-B, 2094-B, 2179-H, 2182-B, 2198-B, 2235-T, 2236-T, 2237-T and 2241-B, and civil/other cases nos., 250-L, 446-B, 509-B, 600-B, 621-H, 629-B, 681-B, 736-B, 755-B, 769-B, 786-B, 788-B, 790-H, 798-B, 800-B, 804-B, SP-707-B, SCA-733-L, SP-712-B, SP-722-B, SP-770-B, SP-780-B, SP-792-B, SP-794-B, SP-797-B, SP-799-B, SP-825-B, LRC-663-B and LRC-674-B;
(e) respondent failed to act in accordance with Administrative Circular No. 7-A-92, dated June 21, 1993 (re: Guidelines in the Archiving of Cases) in the following thirty-one (31) cases: criminal cases nos. 2006-H, 2018-L, 2019-L, 2020-T, 2022-H, 2029-H, 2031-L, 2040-H, 2046-H, 2048-B, 2050-B, 2053-H, 2086-T, 2089-L, 2097-L, 2104-T, 2110-L, 2113-L, 2117-B, 2118-L, 2125-B, 2128-B, 2129-L, 2132-T, 2144-B, 2145-L, 2150-L, 2155-L, 2172-H, 2173-T and 2184-B;
(f) respondent failed to submit to the Court Administrator a monthly report on the condition of the jail and the prisoners within his jurisdiction, pursuant to Rule 114, Sec. 25, Rules on Criminal Procedure, as amended by Administrative Circular No. 12-94;
(g) respondent granted the accused’s motion to post reduced bail of P2,000.00 in criminal case no. 2216-B while the criminal complaint was still under preliminary investigation by the municipal judge who recommended or fixed a bail of P60,000.00; in the same case, respondent also ordered the discharge of one of the accused, Jose Pinados, prior to the latter’s posting of the cash bail;
(h) respondent did not apply for a leave of absence for April 13 and 14, 2000;
(i) respondent issued orders dismissing with prejudice some criminal cases on the ground of non-service of subpoena to complainants therein; and
(j) respondent failed to conduct the required monthly visits at the Surigao del Sur Detention and Correctional Center in Bislig, Surigao del Sur, where a number of prisoners escaped from detention.
The Court, in its Resolution dated August 16, 2000, 1 directed respondent to explain why no administrative sanction should be imposed on him. In addition, it referred the matter regarding the escape of prisoners from the Surigao Correctional Center to the Director of Bureau of Jail Management and Penology for the filing of appropriate charges against the negligent jail personnel. 2
In his letter, dated November 6, 2000, 3 respondent gave the following explanation:chanrob1es virtual 1aw library
(a) As to the first charge, respondent informed the Court that he had rendered a decision on criminal cases nos. 1504-H and 2004-B on August 8 and June 16, 2000, respectively. The decision on the former case was delayed due to the numerous extensions of time requested by the parties to submit their Memorandum. Anent the civil cases, civil case no. 715-H was still pending as he was awaiting the Memorandum of the parties. In civil case no. 374-B, he issued an order to the municipal assessor on May 4, 2000 to appraise the improvement on the subject lot and was still awaiting the report from the municipal assessor.
(b) He heard criminal cases nos. 1182-T, 1297-T and 1473-B jointly. The delay on his ruling on the pending incident (motion for reconsideration of his Order) was due to the prosecution’s failure to conduct a reinvestigation as per his Order and the failure of accused’s counsel to file an opposition.
With respect to civil case no. 671-L, the pending incident therein is the motion to dismiss filed by the defendants. He set it for hearing on November 6, 2000 and December 8, 2000 after he gave plaintiff’s counsel one last chance to file his Comment to the motion.
(c) He has already taken appropriate action on the following cases, viz:chanrob1es virtual 1aw library
He ordered the dismissal of criminal cases nos. 1793 and 2243 on August 31, 2000 and August 17, 2000, respectively, while criminal cases nos. 2112, 2233 and 2242 were archived. As there was no return of the arrest warrants in criminal cases nos. 2222, 2223, 2229 and 2244, he ordered that tracer-letters be sent to the PNP concerned. In criminal cases nos. 2187, 2226, 2246, 2247 and 2249, the accused were arraigned and the cases were set for trial. The prosecution was ordered to conduct a reinvestigation in criminal cases nos. 2245 and 2250. In criminal cases nos. 2248 and 2251, Accused
were arraigned and pled guilty.
(d) After the audit, respondent also acted on the following cases:chanrob1es virtual 1aw library
He ordered the following cases archived: criminal cases nos. 1004, 1008, 1215, 1241, 1926, 2090 and civil cases nos. 712, 780 and 663. He rendered a decision in criminal case no. 1965 and civil case no. 825. He dismissed criminal cases nos. 2043 and 946 and civil cases nos. 509, 629, 736, 707 and 794. He ordered the setting of the following cases for hearing: criminal cases nos. 2094, 2179, 2198, 2235, 2236, 2237, 2241, 1581, 2182, 1858 and civil cases nos. 600, 681, 770, 797, 446 and 800. He ordered civil cases nos. 798, 804, 733 and 722 to be set for pre-trial. He approved the compromise agreements in civil cases nos. 755, 768 and 769 and ordered the suspension of hearing in criminal case no. 1865 and civil case no. 786. Finally, respondent reported that he has issued the necessary orders in criminal cases nos. 1453, 1575, 1672 and civil cases nos. 250, 621, 788, 790, 792, 799 and 674.
(e) As to the other cases reported by the audit team, respondent issued the necessary orders to archive them.
(f) He regularly conducted the monthly inspection of the jail and prisoners within his jurisdiction as the jail was right in front of his residence. 4 However, he admitted his failure to submit the reports regarding his monthly visits but claimed that this was due to inadvertence, not negligence. He attached to his letter-explanation the aforesaid monthly inspection reports. 5
(g) As to his grant of reduced bail of P2,000.00 in criminal case no. 2216-B, he explained that he found the amount reasonable as the case involved only a violation of the Forestry Law. The bail was posted late in the afternoon of August 6, 1999, a Friday, but the official receipt was issued only on August 9, 1999.
(h) He did not file a leave of absence for April 13 and 14, 2000 because he reported for work on said days, as evidenced by the orders he dictated in open court on said dates which he attached to his letter-explanation.
Respondent offered no explanation regarding his order of provisional dismissal of criminal case no. 2141-B (People v. Julito Villamater, Accused
in a frustrated murder case) for failure of complainant and his witnesses to appear despite the fact that the records showed that complainant’s address was incorrectly stated in the subpoena, hence, complainant’s non-appearance during the scheduled hearings.chanrob1es virtua1 1aw 1ibrary
Thereafter, respondent’s clerk of court informed the Court that respondent has already resolved all the undecided cases reported by the audit team, except civil case no. 374, the decision of which was deferred pending the submission of the appraisal report by the Bislig City Assessor’s Office.
In its Resolution, dated July 1, 2002, the Court resolved to refer the case to Justice Perlita J. Tria Tirona of the Court of Appeals for investigation, report and recommendation.
On August 21, 2002, during the pendency of this case, respondent compulsorily retired from service. He manifested that he has fully complied with all matters reported in the judicial audit and requested that the administrative case at bar be considered close and terminated.
On January 16, 2002, the Court resolved to release respondent’s retirement benefits, withholding therefrom the amount of sixty thousand pesos (P60,000.00) pending the resolution of three (3) other administrative cases against him. 6
In her Report, 7 investigating Justice Tria Tirona found that subsequent to the audit, respondent has exerted effort to put his docket in order. However, Justice Tria Tirona found inexcusable respondent’s failure to decide within the reglementary period criminal cases nos. 1504 and 2004 and civil cases nos. 374 and 715. Anent the two (2) criminal cases and civil case no. 715, respondent alleged that these were not yet submitted for decision in view of the series of extensions for time requested by the prosecution and the defense to file their respective Memorandum. With respect to civil case no. 374, respondent claimed that the case was not yet submitted for decision as he was still awaiting the report of the municipal assessor regarding the value of improvement on the subject lot.
After a careful evaluation of the records, we agree with the finding of Justice Tria Tirona that the reasons cited by respondent for failing to promptly act on and decide the aforecited cases are insufficient. Firstly, we note that respondent exerted effort to comply with his official duties and act on the numerous cases pending in his sala only after his office was audited by a team from the Office of the Court Administrator. Secondly, we reject respondent’s explanation that his failure to decide criminal cases nos. 1504 and 2004 and civil case no. 715 was due to the failure of the parties’ counsels to submit the Memoranda he required in said cases. The Constitution 8 and the Code of Judicial Conduct 9 mandate that judges should resolve their cases promptly within ninety (90) days from the filing of the last pleading, brief or memorandum. The Court issued Administrative Circular No. 28 on July 3, 1989 to make clear to all judges that a case is considered submitted for decision upon the admission of the parties’ evidence at the termination of the trial. However, should the court allow or require the submission of a Memorandum, the case is considered submitted for decision upon the filing of the last Memorandum or the expiration of the period to do so, whichever is earlier. The court may grant an extension of time to file the Memorandum but it will not extend the ninety-day period within which to decide the case.
In the case at bar, respondent cannot justify his delay in deciding criminal cases nos. 1504 and 2004 and civil case no. 715 on the ground that he was still awaiting the submission of the parties’ Memoranda which had been long overdue and did not seem to be forthcoming. The filing of the Memoranda containing the summary of issues litigated and proved is not indispensable in the resolution of the pending cases. It is respondent’s obligation as a trial judge to take down notes during the trial to assist him in the prompt disposition of the cases without awaiting and relying on the Memoranda of the parties.
Neither can we accept respondent’s reason for the delay in deciding civil case no. 374 justified. After issuing an Order to the municipal assessor of Bislig to appraise the improvements of the lot subject of the case, respondent simply left it at that. He failed to monitor the assessor’s immediate compliance with his Order, hence, the delay in the proceedings of the case. We cannot countenance this inaction considering its serious efforts to minimize, if not eradicate, the problems of congestion of court dockets and delay in the disposition of cases that have been plaguing our court system. Needless to state, delay in the resolution of cases erodes the faith and confidence of our people in the judiciary, lowers its standards and brings it into disrepute. 10
It bears to stress that the Court is cognizant of the predicament of judges in rendering decisions on cases, especially those that involve complex questions of facts or law. Almost always, their situation is compounded by heavy caseloads which may at times make the allotted period to decide the cases insufficient. Hence, the Court allows a certain degree of latitude to judges and grants them a reasonable extension of time to resolve cases upon proper application by the judge concerned and on meritorious grounds. 11 In the case at bar, respondent could have requested for a reasonable extension of time to decide the cases pending before his sala but he did not. For failure to do so, respondent should be held accountable. Thus, for incurring delay in rendering the decision on the cases assigned to him which constitutes a less serious charge under Section 9, Rule 140 of the Rules of Court, as amended, respondent who was compulsorily retired from service as of August 21, 2001 may be penalized with a fine of not less than P10,000.00 but not exceeding P20,000.00. 12
IN VIEW WHEREOF, respondent Judge FRANCISO C. JOVEN of the Regional Trial Court of Bislig, Branch 29, Surigao del Sur, is fined ten thousand five hundred pesos (P10,500.00) to be taken from his retirement benefits.chanrob1es virtua1 1aw library
Panganiban, Sandoval-Gutierrez, Corona and Carpio Morales, JJ.
1. Rollo, at 13-15.
2. August 16, 2000 Resolution; id. at 13-15.
3. Id. at 19-29.
4. Respondent’s letter to the Court Administrator, dated October 6, 2000; id. at 185.
5. Id. at 187-228.
6. Aside from this case, administrative cases nos. OCA IPI-01-1240-RTJ, OCA IPI-1071-RTJ and OCA IPI-00-1054-RTJ were likewise filed against Respondent. The latter case was dismissed for lack of merit in the Court’s Resolution dated October 3, 2001.
7. Id. at 282-287.
8. Section 5(1), Article VIII.
9. Canon 3, Rule 3.05.
10. Ang v. Asis, A.M. No. RTJ-00-1590, January 15, 2002.
11. Floro v. Paguio, 346 SCRA 1 (2000); Gil v. Janolo, Jr., 347 SCRA 6 (2000).
12. Pursuant to Section 11(B) of A.M. No. 01-8-10-SC, which took effect on October 1, 2001, amending Rule 140 of the Rules of Court.