The present administrative case arose when the Office of the Court Administrator (OCA) received an undated letter 1 on September 3, 1998 from a concerned citizen denouncing respondent Datu Alykhan T. Amilbangsa, Clerk of Court of the Shari’a Circuit Court of Bongao, Tawi-Tawi, for not reporting the death of Maimona D. Yusop, Court Stenographer I of the same court, to wit:chanrob1es virtua1 1aw 1ibrary
It is because of fear of retaliation, choose to keep myself in the anonymity [sic]. I write you in behalf of honesty, and in the name of four children, Sherwin, Mumar, Sharina and Shareen, who were left behind by deceased MAIMONA D. YUSOP who was stenographer I in the Shari’a Circuit Court at Bongao, Tawi-Tawi, with temporary appointment. I am a resident of Zamboanga City, sometime[s] used to stay in Manila, and said orphan[e]d children have intimated to me their problem. They asked the Shari’a court in Bongao to give them the extra payments paid to their late mother, but the Clerk of Court refused and even threatened them for [sic] death.
Mrs. Yusop worked in said shari’a court since March 1, 1986 till her death on August 8, 1997.
She died on August 8, 1997 at Bongao of cardiac arrest and high blood pressure, but the Clerk of Court did not report the matter to your office. Since your office did not know about her death, you have even renewed her appointment last year, and her monthly salaries and bonuses were on-going, up to March 1998 which is the expiry date of her renewed appointment. If only your office had renewed it again, her salaries will even continue up to now. 2
The respondent was accused of receiving, encashing and thereafter appropriating the proceeds of the checks intended for Ms. Yusop from the period of August 1997 to March 1998. Moreover, to make it appear that Ms. Yusop was still alive, the respondent apparently submitted her daily time records (DTR) every month, thus falsifying entries therein, including Ms. Yusop’s signature. According to the anonymous complainant, such act constitutes dishonesty that warrants dismissal from the service. 3
The letter was immediately referred to the Office of Administrative Services (OAS). 4 Officer-in-Charge Ma. Corazon M. Molo required the respondent to submit an explanation why he failed to report the death of Ms. Yusop and to submit documents evidencing the latter’s death. 5
The respondent, in a Letter dated November 10, 1998, confirmed Ms. Yusop’s death by submitting her death certificate. 6 Two weeks later, the respondent wrote another letter 7 explaining that after he informed Presiding Judge Amer M. Bara-acal of Ms. Yusop’s death, the latter took it upon himself to report the same to the Supreme Court. The presiding judge even promised to give the position vacated by the late Ms. Yusop to the latter’s sister, and that he would follow up the matter with the Court.
On November 24, 1998, Ms. Molo again wrote a letter to the respondent, as follows:chanrob1es virtual 1aw library
Please be informed that the salary checks of the late MAIMONA D. YUSOP, former Court Stenographer I of that court, from August 1997 up to March 1998 were all released and forwarded to that Office as you failed to report her death.
In this connection, you are hereby directed to return/submit within five (5) days from receipt hereof the following:chanrob1es virtual 1aw library
1. Salary checks from August 1997 up to March 1998; and
2. An explanation why you failed to return said checks.
Failure to submit the required documents in due time will constrain this Office to withhold your salaries. 8
In a 1st Tracer dated February 23, 1999, the OAS reminded the respondent of this previous request, with a warning that failure to act on the same would compel the said office to withhold his salary checks. 9 In view of the respondent’s failure to comply with this directive, his salary was thus withheld. 10
The respondent finally answered the charges against him in a Letter dated June 16, 1999. 11 He averred that the August 1997 paycheck was personally received by the deceased days before her death, while the September 1997 paycheck was released to the latter’s older brother for burial expenses. He attached a certification/receipt signed by Salim D. Yusop, an alleged brother of the deceased. As regards the succeeding paychecks, he claimed that he had no knowledge whatsoever that they were released and forwarded to their office. The respondent prayed for the release of his withheld salaries and benefits, averring that his wife was expecting a child the next month.
On August 25, 1999, Verina F. Yap, Officer-in-Charge of the Check Disbursement Division, Finance Management Office of the OCA, wrote a letter 12 to the Land Bank of the Philippines requesting for the various checks issued in the name of Ms. Maimona D. Yusop. In a Reply Letter dated September 20, 1999, Carolina Q. Briñas, Department Manager of the Land Bank, enumerated twenty-one negotiated checks in the name of Maimona D. Yusop, to wit:chanrob1es virtual 1aw library
Check No. Amount Status
22065 P3,210.00 Negotiated Check dated 08/20/97
22238 3,218.95 Negotiated Check dated 09/01/97
22435 3,210.00 Negotiated Check dated 09/22/97
22631 3,218.95 Negotiated Check dated 10/29/97
22828 3,210.00 Negotiated Check dated 10/16/97
23025 3,218.95 Negotiated Check dated 11/03/97
23222 3,295.00 Negotiated Check dated 01/30/98
23419 3,300.25 Negotiated Check dated 01/30/98
23974 2,985.00 Negotiated Check dated 02/09/98
24368 2,986.74 Negotiated Check dated 02/13/98
24833 2,985.00 Negotiated Check dated 02/23/98
25210 2,986.74 Negotiated Check dated 02/13/98
25412 2,985.00 Negotiated Check dated 02/23/98
25613 2,986.74 Negotiated Check dated 03/17/98
26013 2,985.00 Negotiated Check dated 03/19/98
26214 2,986.74 Negotiated Check dated 04/01/98
25032 5,400.00 Negotiated Check dated 01/09/98
25831 1,000.00 Negotiated Check dated 03/11/98
24543 2,000.00 Negotiated Check dated 12/18/97
23795 3,773.00 Negotiated Check dated 12/09/97
23621 7,500.00 Negotiated Check dated 12/01/97
TOTAL 69,442.06 13
In a Memorandum dated September 27, 1999, Ms. Molo recommended the denial of the respondent’s request and the referral of the matter to the Legal Office for investigation.chanrob1es virtua1 1aw 1ibrary
The OCA in a Memorandum dated August 14, 2000, recommended to this Court that (a) the Memorandum dated September 27, 1999 of Ms. Molo be treated as an administrative complaint against respondent Datu Alykhan T. Amilbangsa; (b) the complaint be re-docketed as a regular administrative complaint; and (c) that respondent be required to comment on the complaint within ten days from notice. The Court adopted the said recommendations in a Resolution dated September 13, 2000. 14
In his Comment, 15 the respondent averred that Ms. Yusop died on August 11, 1997, and not on August 8 as alleged in the anonymous letter. He insisted that on August 6, 1997, Ms. Yusop personally received her paycheck for the period of August 1 to 31, 1997 from Postman Almasri Hasim. He was surprised to learn from a neighbor that Ms. Yusop had died. She was buried in the late afternoon of August 12, 1997 in accordance with Muslim rites, and he even attended and witnessed the event. 16
According to the respondent, he was able to talk to Judge Bara-acal two days thereafter. The judge stated that he was in Zamboanga City and was proceeding to Manila relative to an on-going case against him. The respondent reiterated that when informed about Ms. Yusop’s death, Judge Bara-acal volunteered to personally inform the Court about the matter. The respondent then immediately notified the relatives of the deceased and prepared the notice of death, which was addressed to the OAS Chief. 17
When the paychecks for their office for the month of September came and Ms. Yusop was still included, the respondent did not think twice about it because he knew that the said checks were sent in advance. He concluded that the Court had not yet received the notice of death. 18 Thereafter, the relatives of the deceased, particularly her brother, pleaded with the respondent and told him that they were in dire need of money to defray the expenses and debts they incurred for the burial and the traditional seventh day prayer. For “humanitarian reasons,” this check was given to Ms. Yusop’s brother, with the understanding that the amount of the check would be subject to deduction on the claim benefits due to Ms. Yusop. 19
The respondent averred that he did not know that the Court had sent additional paychecks in the name of the deceased, and that as far as he was concerned, the Court had already been informed, through Judge Bara-acal, of Ms. Yusop’s demise. 20 He found out that checks were still being sent to Ms. Yusop when he received the OAS letter of November 24, 1998. 21 He insisted that he did not fail to report the death of his co-employee, and that the cause of all the trouble and confusion was the fact that the OAS did not receive the notice that he sent. The respondent admitted, however, that he should have sent the notice through mail and kept a file for himself for record purposes and to serve as evidence. 22 Anent his failure to explain himself, the respondent reasoned that —
. . . [C]onsidering the turn of events and seeming complexity of the situation for the undersigned, confounded by his admitted insufficiency and apparent lack of proficiency with the written communication, he thought it best to fully explain his side during the investigation, which unfortunately never took place.
That undersigned upon receipt of the Honorable Supreme Court’s Resolution dated 23 September 2000, was left with no other recourse but to seek the assistance of counsel, his younger brother who happens to be a lawyer, in order to fully explain his side. 23
In a Resolution dated August 15, 2001, the case was assigned to Acting Presiding District Judge Bensaudi I. Arabani, Sr., Shari’a Circuit Court, Bongao, Tawi-Tawi. In the same resolution, we denied the respondent’s request for the release of his salary pending the outcome of the investigation. 24
The Investigating Judge submitted his report and recommendation on January 29, 2002, with the following conclusion:chanrob1es virtual 1aw library
Based on the foregoing evidence adduced during the investigation of this case that led to the findings in the case, the ultimate and inevitable conclusion is that respondent has undoubtedly committed the charges against him.
Under Section 7, Rule 136 of the Rules of Court, on the duties of clerks, the clerk shall safely keep all records, papers, files, exhibits and public property committed to his charge, including the library of the court, and the seal and furniture belonging to his office. Thus, where monies in his custody, were spent by him for unauthorized expenditures, it was held, that he failed to perform other duties ascribed to him by reason of his office, and respondent’s misconduct, misfeasance or malfeasance in the performance of his official duties consisting of dishonesty. (Unknown Municipal Councilor of Sto. Domingo, Nueva Ecija v. Alomia, Jr. Adm. Matter No. P-91-660, August 7, 1992, 212 SCRA 330).
FOREGOING CONSIDERED, the respondent must be meted the appropriate and proper penalty/sanction provided by the Civil Service and other related laws.25cralaw:red
According to the Investigating Judge, at the time of Ms. Yusop’s death, Judge Bara-acal had already been replaced by Acting Presiding Judge Jainul Kaudri. 26 In fact, Judge Bara-acal was designated as Acting Judge of the Shari’a Circuit of Malundo, Lanao del Sur on February 6, 1996 pursuant to a Court Resolution in A.M. No. 96-1-7-SCC and assumed office on February 16, 1996. 27 The Investigating Judge thus found that the respondent failed to send the notice of Ms. Yusop’s death within a reasonable time as he claimed, which, as the immediate superior officer of the deceased, amounted to “neglect of duty” under the law.
In a Report dated November 6, 2002, the Office of the Court Administrator echoed the sentiments of the Investigating Judge and recommended the respondent’s dismissal from the service.
Being the Clerk of Court, respondent has direct access to the employee’s payroll. Hence, he cannot feign ignorance to the continuous inclusion of Mrs. Yusoph [sic] in the regular payroll. His unjustifiable failure to timely report the death of Mrs. Yusoph coupled with his failure to send back the checks due her (Mrs. Yusoph) is already prima facie evidence that cast doubt on his claim that he has nothing to do with the unauthorized negotiation of the subject payroll checks . . .
x x x
The Financial Management Office, OCA, be DIRECTED to release the withheld salaries and benefits of respondent Amilbang[s]a after deducting the amount of the unauthorized negotiated checks of Mrs. Maimona D. Yusoph (deceased), former Court Stenographer I, Shari’a Circuit Court, Bongao, Tawi-Tawi. 28
We sustain the findings of the Investigating Judge. Other than his own testimony, the respondent did not present any other evidence in support of his defense. He did not present a copy of the alleged notice that he claimed he sent to Judge Bara-acal regarding the death of Ms. Yusop. He likewise failed to present his co-employee, Andoc B. Garcia, whom the respondent claimed personally delivered the said notice to Judge Bara-acal. 29
A perusal of the proceedings had during the investigation reveals that the respondent himself admitted that he received about ten checks in Ms. Yusop’s name, which he gave to the latter’s relatives. 30 When asked why he made no such mention of the matter in his comment, the respondent replied, thus:chanrob1es virtual 1aw library
“Because I was only asked to answer on the salary checks. Because it is the amount approved to [sic] the late Maimona D. Yusop when she [was] still alive, it is [sic] all the checks accrued to her. 31
The respondent did not make a record of all the checks he received in behalf of the deceased. He likewise did not issue receipts before turning over the checks to the latter’s relatives, except for that one check received by Ms. Yusop’s brother. 32 The respondent handled and distributed the salary checks of his co-employees, and yet did not notice that the deceased still continued to receive hers. 33 When asked why he did not make an inquiry as to the whereabouts of the “missing checks” considering that he was the one being charged and implicated, the respondent replied, “Let the investigating officer investigate.” 34 The respondent thus failed to defeat the overwhelming evidence against him. The failure of a clerk of court to turn over money deposited with him and adequately explain and present evidence thereon constitutes gross dishonesty, grave misconduct, and even malversation of public funds which this Court will never countenance, as they indubitably diminish the faith of the people in the judiciary.
No position demands greater moral righteousness and uprightness from the occupant than the judicial office. Those connected with the dispensation of justice bear a heavy burden of responsibility. Clerks of court, in particular, must be individuals of competence, honesty and probity, charged as they are with safeguarding the integrity of the court and its proceedings. This Court has consistently held that persons involved in the administration of justice ought to live up to the strictest standards of honesty and integrity in the public service. 35 The conduct required of court personnel, from the presiding judge to the lowliest clerk, must always be beyond reproach. 36
The Court is left with no choice but to declare the respondent guilty of dishonesty and gross misconduct. Dishonesty alone, being in the nature of a grave offense, carries the extreme penalty of dismissal from the service with forfeiture of retirement benefits, except accrued leave credits, and perpetual disqualification for re-employment in the government service. This penalty is in accordance with Section 52 and Section 58, Rule IV, of the Civil Service Commission Memorandum Circular No. 19, Series of 1999 (Revised Uniform Rules on Administrative Cases in the Civil Service). 37
WHEREFORE, respondent Datu Alykhan T. Amilbangsa, Clerk of Court of the Shari’a Circuit Court, Bongo, Tawi-Tawi, is found GUILTY of Gross Misconduct and Dishonesty. He is hereby DISMISSED from the service effective immediately, with forfeiture of all retirement benefits, except accrued leave credits, with prejudice to his re-employment in any branch or instrumentality in the government, including government-owned and controlled corporations.chanrob1es virtua1 1aw 1ibrary
The Financial Management Office, Office of the Court Administrator, is DIRECTED to release the withheld salaries and benefits of the respondent after deducting the total amount of the unauthorized negotiated checks of Ms. Maimona D. Yusop, former Court Stenographer I, Shari’a Circuit Court, Bongao, Tawi-Tawi.
This Decision is immediately executory.
Davide, Jr., C.J.
, Bellosillo, Puno, Vitug, Panganiban, Quisumbing, Sandoval-Gutierrez, Carpio, Austria-Martinez, Carpio Morales, Callejo, Sr., Azcuna and Tinga, JJ.
Ynares-Santiago and Corona, JJ.
, are on leave.
1. Rollo, p. 42.
2. Id. at 42.
4. Id. at 41.
5. Id. at 36.
6. Id. at 39.
7. Id. at 40.
8. Id. at 46.
9. Id. at 45.
10. Id. at 43.
11. Id. at 4.
12. Id. at 8.
13. Id. at 5–6.
14. Id. at 53.
15. Dated November 8, 2000.
16. Rollo, p. 84.
17. Id. at 85.
18. Id. at 86.
20. Id. at 86.
21. Id. at 87.
22. Id. at 88.
23. Id. at 91–92.
24. Id. at 103.
25. Id. at 177–178.
26. Investigation, Report and Recommendation, Rollo, p. 166; TSN, 19 December 2001.
27. Rollo, p. 1.
28. Evaluation, Report and Recommendation, p. 10–11.
29. Annex “A,” Rollo, p. 94.
30. TSN, 20 December 2001, p. 11.
31. Id. at 15.
33. Id. at 18.
35. Caña v. Santos, 234 SCRA 17 (1994).
36. Caguioa v. Flora, 360 SCRA 12 (2001).
37. Section 52. Classification of Offenses. — Administrative offenses with corresponding penalties are classified into grave, less grave or light, depending on their gravity or depravity and effects on the government service.
A. The following are grave offenses with their corresponding penalties:chanrob1es virtual 1aw library
1st offense — Dismissal
x x x
3. Grave Misconduct
1st offense — Dismissal
Section 58. Administrative Disabilities Inherent in Certain Penalties.
a. The penalty of dismissal shall carry with it that of cancellation of eligibility, forfeiture of retirement benefits, and the perpetual disqualification for re-employment in the government service, unless otherwise provided in the decision.